Administrative Support Specialist

Job not on LinkedIn

🔥 13 minutes ago

🏖️ New Jersey – Remote

🏖️ New Jersey – Remote

💵 $60k - $80k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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Pearson VUE

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1994

📚 Education

🛍️ eCommerce

☁️ SaaS

Education • eCommerce • SaaS

Pearson VUE is a global leader in computer-based testing, providing a wide range of credentialing and certification exams for various industries. They support test-takers and test owners by offering resources, scheduling options, and accommodations to ensure equitable access to testing. Their mission is to empower candidates and enrich communities through the delivery of high-stakes exams that validate professional skills and knowledge, contributing to career advancement and industry standards.

📋 Description

• Supports execution of government relations Objectives and Key Results by coordinating workflows, timelines, and deliverables, helping ensure alignment between day-to-day operations and strategic priorities. • Compiles and maintains reports, updates, and briefing materials to support internal stakeholder awareness of government relations activity, priorities, and impact. • Coordinates engagement between internal teams and external partners to support the successful execution of strategic initiatives and events in the US. • Coordinates meetings, tracks deadlines, and manages calendars for government relations activities, principally in the US but at times extending to Europe, ME, Canada and Asia as necessary. • Creates, maintains, and improves workflows for contracting and invoice management, adapting to local requirements. • Processes contracts and invoices, ensuring accuracy, compliance, and timely delivery. • Supports documentation, reporting, and communication between internal teams and external partners. • Escalates workflow interruptions or process issues promptly to maintain project momentum.

🎯 Requirements

• Experience handling confidential information, managing competing priorities, and delivering high-quality service are essential. • Attention to detail, discretion, and effective communication. • Experience in higher level administrative support, with a preference for candidates who have prior experience in state/federal government offices or prior experience supporting government relations functions. • Demonstrated experience of improving processes and workflows. • Being willing to work across multiple regions and time zones when necessary. • Critical thinking with ability to operate independently. • Comfortable deploying commonly-used AI tools effectively to enhance workflows and increase team productivity.

🏖️ Benefits

• This position is eligible to participate in an annual incentive program