Benefits Administrator, Benefits & Retirement

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Pebl

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2014

💼 Consulting

🏥 Healthcare

⚖️ Legal

Consulting • Healthcare • Legal

Pebl is a global Employer of Record (EOR) and HR platform that helps companies hire, pay, and manage employees in 185+ countries. Its AI-powered SaaS provides global payroll, benefits administration, immigration support, talent sourcing, and real-time compliance guidance and integrations, enabling businesses to expand internationally without creating local entities. Pebl serves HR, finance, and legal teams at enterprises and high-growth companies seeking compliant, fast global hiring.

📋 Description

• Manage end-to-end administration of the company’s 401(k) plan(s), including eligibility, enrollments, deferral changes, employer contributions, loans, hardship processes, distributions, notices, and participant support. • Partner with recordkeepers, TPAs, Payroll, and Finance to ensure accurate and timely payroll deductions, contribution funding, and reconciliation. • Oversee annual retirement plan activities, including nondiscrimination testing, census review, audit support, Form 5500 coordination, plan notices, and correction of operational issues. • Monitor plan operations for compliance with ERISA, IRS, and Department of Labor requirements. • Support plan design changes, vendor transitions, and retirement education initiatives. • Administer U.S. health and welfare programs, including medical, dental, vision, life, disability, FSA/HSA, commuter, COBRA, and leave-related benefits. • Own benefits onboarding, life event changes, terminations, employee communications, and escalated issue resolution. • Manage open enrollment planning and execution, including system setup, testing, employee education, vendor coordination, and post-enrollment reconciliation. • Review carrier invoices and eligibility files to ensure accurate billing and timely resolution of discrepancies. • Maintain benefits content in HRIS, knowledge bases, employee guides, and internal process documentation. • Ensure benefits processes align with the EOR business model and coordinate across internal teams supporting U.S. employees and client populations. • Help manage benefits compliance across a multi-state U.S. workforce, including ACA tracking, required notices, plan document administration, and eligibility rules. • Partner with Legal and Compliance teams on benefits-related policies, employee communications, and risk management. • Support audits, internal controls, and documentation for benefits and retirement plan administration. • Identify gaps, streamline processes, and implement scalable controls that improve service delivery and reduce compliance risk. • Serve as the primary day-to-day contact for brokers, carriers, retirement plan vendors, COBRA administrators, leave vendors, and other external partners. • Track vendor performance against SLAs, escalate issues, and lead regular operational reviews. • Collaborate with Payroll, HRIS, People Ops, Finance, and Customer/Client teams to ensure smooth execution of benefits programs. • Provide guidance to employees, managers, and internal stakeholders on benefits policies and programs.

🎯 Requirements

• 5+ years of progressive benefits experience, preferably in an EOR, PEO, staffing, multi-entity, or complex employer environment with distributed and/or multi-state employee populations. • Strong understanding of the U.S. benefits lifecycle, including eligibility, enrollment, life events, payroll deductions, carrier administration, and reconciliation. • Strong working knowledge of 401(k) operations, including payroll integration, contribution remittance, eligibility tracking, notices, testing support, and vendor coordination. • Strong understanding of U.S. benefits compliance, including ERISA, COBRA, ACA, HIPAA, Section 125, and related retirement and welfare plan requirements. • Experience managing annual open enrollment from system configuration through testing, launch, and post-enrollment reconciliation. • Strong analytical, reconciliation, and problem-solving skills, with exceptional attention to detail. • Experience working with HRIS, payroll systems, benefits administration platforms, and retirement recordkeeping systems. • Ability to troubleshoot complex system and benefits issues and identify root causes. • Strong Excel and data analysis skills, with experience working with benefits data and reports. • Excellent written and verbal communication skills, with the ability to explain benefits clearly to employees and stakeholders. • Ability to work independently in a fast-paced, highly collaborative environment and manage multiple priorities simultaneously. • Preferred: experience supporting or building benefits programs in a high-growth EOR or global workforce company. • Preferred: experience with 401(k) audits, Form 5500 coordination, plan testing, audits, plan amendments, and vendor implementations. • Preferred: familiarity with leave administration and multi-state leave requirements. • Preferred: CEBS, CBP, SHRM, PHR, or similar professional certification. • Preferred: experience with Workday, ADP, Rippling, UKG, Paylocity, or similar HR/payroll platforms.

🏖️ Benefits

• Flexible Time Off – Take the time you need to recharge. • Parental Leave – Support for growing families. • Health and Dental Insurance – Where applicable, to cover you and your loved ones. • Retirement Savings + Employee Incentive Plan – Plan for the future while sharing our success.