Proposal Manager

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Planned Systems International

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1988

🔒 Cybersecurity

🏛️ Government

Healthcare • Cybersecurity • Government

Planned Systems International is a company focused on developing innovative solutions at the intersection of health, national security, and federal civilian operations. Since its inception in 1988, PSI has utilized cutting-edge technologies to tackle critical challenges faced by government and civilian agencies, striving to elevate healthcare accessibility through programs like the ARPA-H PARADIGM initiative. The company emphasizes operational efficiency and integrity, while fostering a collaborative work culture to empower its employees and meet diverse client needs.

📋 Description

• Manage proposal efforts from inception to submission, serving as primary coordinator for all proposal actions (e.g., RFPs, RFIs, RFQs). • Review and analyze solicitations to identify critical items required for compliant responses. • Create, communicate, and manage proposal schedules and key deadlines. • Compile and submit questions to the government as part of the solicitation process. • Lead activities required to successfully assemble multi-functional teams to perform Blue, Pink, Red and Gold Team proposal reviews according to the Shipley best practices. • Schedule and lead proposal reviews and debrief meetings. • Track all proposal actions and work with action owners close out pending tasks. • Assist proposal writers and subject matter experts by providing shell proposal sections, graphics, draft cover letters, and boilerplate materials. • Work closely with cross-functional teams, including project managers, business development, and operations, to gather content that aligns with solicitation requirements. • Review and edit proposal materials for clarity, accuracy, and consistency in line with company branding and proposal standards. • Support the maintenance and update a library of standard proposal text, templates, and past proposals to streamline future response efforts. • Stay current with government procurement trends and agency-specific requirements to align proposals with evolving client needs and writing best practices. • Review proposals for compliance and provide feedback to address compliance gaps. • Submit final proposals according to government instructions and confirm receipt with the government stakeholders. • Facilitate executive-level virtual meetings, including preparing meeting agendas, capturing minutes, and tracking outcomes and action items. • Work proactively and independently to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices. • Function as part of an integrated team sharing products, best practices, and information across the PSI growth organization. • Perform related duties as assigned by supervisor.

🎯 Requirements

• Bachelor's degree • 5-8 years of relevant experience. • Experience manage proposals for the Department of Defense (DoD) or related defense agencies. • Expert understanding of federal contracting requirements, proposal compliance, and solicitation types. • Strong familiarity with Shipley proposal management processes and best practices. • Experience submitting Sources Sought, RFIs, RFPs, and RFQs for proposal types including IDIQs, MATOCS, and SATOCS Unrestricted and Restricted. • Experience leading and supporting RFPs on major federal vehicles. • Understanding of price proposals exercises for Firm Fixed Price, Time and Materials, Cost Reimbursement. • Experience formatting and creating documents, presentations, and spreadsheets as needed in response to solicitations and tracking internal processes. • Familiarity with SAM.gov, GovWin, and FPDS. • Detail-oriented, with strong organizational skills to manage multiple deadlines and prioritize tasks. • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat. • Familiarity with proposal management software (e.g., SharePoint) • Ability to understand and interpret complex solicitation documents and translate them into clear, compelling proposals. • Excellent people skills to communicate effectively with team members at all levels of the organization. • Ability to thrive in a fast-paced, deadline-driven environment, managing multiple priorities simultaneously. • Proactive in identifying and resolving issues that may impact proposal quality or deadlines.

🏖️ Benefits

• paid leave • options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance • Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses. • company sponsored 401(k) retirement plan with immediate vesting and employer contribution match • professional growth through professional courses, certifications, and tuition reimbursement programs