Operations Coordinator

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🔥 15 minutes ago

⚔️ Virginia – Remote

⚔️ Virginia – Remote

💵 $55k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

⚙️ Operations

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ProgressNow

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 Non-profit

📱 Media

🌍 Social Impact

Non-profit • Media • Social Impact

ProgressNow is a nonprofit network that builds and amplifies the online progressive movement by developing state partner organizations. Since 2003, ProgressNow has worked with a diverse set of state affiliates to improve communications and promote progressive ideas and causes through earned media strategies and new media, supporting grassroots organizations and state-level advocacy efforts.

📋 Description

• Manage logistical support for events, conferences, and external meetings, including two annual conferences and one staff retreat. • Assist with grant compliance and reporting. • Ownership of full payroll process, including processing of payroll with professional employment organization (PEO), corresponding cost-sharing allocations, and document retention of all documentation. • Support the Senior Director of Operations in the month-end close process through calculations of cost-sharing allocations for PN, PNE, and all FSPs. Calculations include: staff hours, programmatic and operational expenditures, and credit card expenses. • Ownership of accounts payable and receivables using Bill.com, with support from the Bookkeeper. • Ownership of all booking of travel and accommodations for staff members. • Ownership and administration of the organization’s credit cards, including monthly reconciliation & organizing receipt files. • Maintain organizational files and records and coordinate organizational meetings as necessary. • Contract maintenance for all organizational vendors, leases & regranting – including annual 1099 filings. • Ownership of generalist human resource functions: including job postings, employee file maintenance, timesheet administration and collection, onboarding/offboarding of all staff on ProgressNow payroll, employee handbook and addendum updates as necessary, staff wellness communication, and professional development tracking for all National staff. • Maintain the compliance calendar, including registrations, renewals and filing deadlines. • Other responsibilities as assigned.

🎯 Requirements

• Basic knowledge of 501(c)(3) and 501(c)(4) compliance, with 2-3 years of experience in nonprofit operations. • Working knowledge of Quickbooks, other accounting software, and generally accepted accounting practices. • Able to work in the Eastern or Central time zones – bonus if in the Charlottesville, VA area, but NOT required. • Ability to maintain a high level of confidentiality. • Strong attention to detail. • Curiosity, eagerness to learn. • Excellent verbal and written communication skills. • Excellent organizational and time management skills. • Strong interpersonal skills and ability to work in a team environment. • Experience working and thriving in this type of role in a 100% remote environment. • Commitment to racial equity, diversity, and social justice.

🏖️ Benefits

• Unlimited vacation with a requirement that each staff member take at least 2 weeks each year. • Eight paid holidays as well as an office closure annually between Christmas and New Year’s Day. • Employer-paid health, vision, and dental insurance. • A 401K plan with 3% employer match. • Annual professional development stipend.