Finance Operations Specialist

Job not on LinkedIn

🔥 17 hours ago

🇺🇸 United States – Remote

💵 $84.3k - $94k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 0%

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Protect Democracy

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 Non-profit

🏛️ Government

🌍 Social Impact

Non-profit • Government • Social Impact

Protect Democracy is a nonpartisan, nonprofit group working to prevent authoritarianism. It focuses on ensuring democratic processes and values are upheld in governmental practices.

📋 Description

• Manage the financial lifecycle of organizational spending from budget and contract through purchase order, invoice, payment, and financial reporting • Own significant portions of Protect Democracy's contract-to-payment lifecycle • Coordinate workflows from Finance review and contract execution through vendor setup, purchase orders, invoice review, payment, renewal, and closeout • Develop working knowledge of organizational, team, and project budgets and spending commitments • Review proposed spending, maintain accurate purchase order and commitment records, monitor contract utilization, and identify issues requiring resolution • Review and process invoices, reimbursements, and card transactions • Ensure documentation, approvals, coding, policy compliance, and connections to contracts, purchase orders, and budgets • Project-manage Finance Operations initiatives, coordinating stakeholders, timelines, decisions, dependencies, and execution • Design and continuously improve Finance systems, workflows, and controls, including Ramp procurement/contract functionality, Finance Help Desk processes, integrations, automations, and procedures • Serve as a Finance partner to staff and vendors, resolving routine and moderately complex issues and escalating when appropriate • Support budgeting, forecasting, and financial analysis by maintaining committed-spend information and identifying potential variances • Contribute to year-end, audit, reporting, systems implementation, and other cross-functional Finance projects

🎯 Requirements

• Approximately 4–7 years of relevant professional experience in finance operations, accounting operations, procurement, accounts payable, or a related field • Experience across multiple stages of the procure-to-pay or contract-to-payment lifecycle • Experience independently owning processes or workstreams and project-managing cross-functional work across financial entities • Working knowledge of accounting, budgets, and financial reporting • Ability to understand how operational transactions and spending decisions affect the general ledger and broader financial plans • Sound judgment and problem-solving ability • Experience identifying discrepancies, resolving moderately complex operational issues independently, and escalating appropriately • Strong organizational, communication, and relationship-management skills • Ability to manage substantial transaction/workflow volume and competing priorities • Proactive, systems-oriented approach with demonstrated interest in improving processes • Deep commitment to Protect Democracy's mission • Preferred, but not required: experience with nonprofit, legal, advocacy, project- or grant-based financial structures • Preferred, but not required: familiarity with Sage Intacct, Ramp, or comparable financial/procurement systems • Candidates reaching the final hiring stage must satisfactorily complete a pre-offer background check • Must be authorized to work in the United States

🏖️ Benefits

• Flexible location and remote-first work within the United States • Shared workspaces available • At least two team retreats per year • Flexible vacation policy encouraging 4–5 weeks annually • Generous sick leave • 12 paid holidays • 6 weeks of paid family medical leave • 18 weeks of paid parental leave • 401(k) plan with up to 6% employer match, vesting immediately • Employee medical premiums covered at 100%; dependents covered up to 95% depending on plan • Employee and dependent dental/vision covered at 100% • Long-term disability insurance • Life insurance • Fertility benefits • Home office stipend • Discretionary bonuses • Mentorship and professional growth opportunities • Professional development opportunities