Billing & Collections Coordinator

🕒 June 24

🌽 Illinois – Remote

🌽 Illinois – Remote

💵 $50k - $60k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

📞 Collections

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Provi

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2017

🍽️ Food & Beverage

🏪 Marketplace

🛍️ eCommerce

Food & Beverage • Marketplace • eCommerce

Provi is a comprehensive online marketplace designed specifically for the beverage alcohol industry. It serves various tiers of the industry including importers, distributors, bars, and retailers, offering solutions that simplify the complex process of ordering, selling, and promoting wholesale alcohol. With an extensive database of 750,000+ products and over 1,000 distributor portfolios, Provi enables users to search for products, view pricing details, manage orders, and interact with sales representatives efficiently. Their platform provides a seamless experience, helping users save time and stay organized by streamlining their purchasing process. Provi positions itself as a solution for wholesale buyers and alcohol sales professionals in the U. S. , embracing technology, including AI, to enhance marketplace functionality.

📋 Description

• Generating and issuing accurate invoices in a timely manner. • Creating Sales Orders from statement of work (MSA) Contracts into Netsuite with accuracy and attention to detail. • Reviewing Salesforce closed won opportunities to Netsuite sales orders for accuracy and performing proper quality control checks between the two systems. • Monitoring accounts receivable and following up with clients on outstanding balances. • Maintaining and updating customer billing information. • Investigating and resolving billing discrepancies and disputes. • Coordinating with internal departments to verify billing data and resolve client concerns. • Preparing regular reports on aging accounts and collection status. • Ensuring compliance with company policies and applicable regulations regarding billing and collections. • Negotiating payment plans with delinquent accounts when necessary. • Maintaining detailed records of all billing and collection activities. • Supporting month-end and year-end financial closing processes.

🎯 Requirements

• Bachelor’s degree in Accounting, Finance, or a related field. • 2-4 years of experience in accounts receivable, general accounting, or related roles. • Demonstrated experience managing billing processes with a high degree of accuracy and attention to detail. • Experience working within ERP and accounting systems, preferably NetSuite. • Familiarity with NetSuite, including creating and reviewing sales orders, invoices, customer records, and billing transactions, is strongly preferred. • Ability to learn and navigate new systems quickly. • Strong knowledge of accounting principles, with expertise in deferred revenue and revenue recognition. • Strong Excel skills required, including the use of Pivot Tables, XLOOKUP/VLOOKUP, SUMIF/SUMIFS, filtering, and data reconciliation. • Experience analyzing billing, collections, or financial data in Excel. • Ability to meet deadlines and timelines for accurate “month end” close of financial records. • Exceptional attention to detail and organizational skills. • Strong communication and interpersonal skills to collaborate with cross-functional teams and customers. • Ability to prioritize tasks, manage deadlines, and adapt to a fast-paced environment.

🏖️ Benefits

• Health • Dental • Vision • 401(k) with match • Commuter Perks • Long/Short Term Disability • Employee Assistance Program • Unlimited PTO • Paid Parental Leave