Program Administration – Logistics Coordinator

Job not on LinkedIn

🔥 13 hours ago

⚔️ Virginia – Remote

⚔️ Virginia – Remote

💵 $70k - $82k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🔗 Supply Chain

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Resolve To Save Lives

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2017

🏥 Healthcare

💼 Consulting

⚕️ Healthcare Insurance

💰 Grant on 2022-07

Healthcare • Consulting • Healthcare Insurance

Resolve to Save Lives is an organization dedicated to improving global health by focusing on two core areas: cardiovascular health and epidemic prevention. The mission of the organization is to prevent 100 million deaths from cardiovascular disease and make the world safer from epidemics. They work with governments and partners across the globe to co-create, advocate for, and scale activities to control high blood pressure, reduce dietary salt intake, eliminate trans fats, and strengthen health security systems. The organization provides resources, guidance, and advocacy tools for large-scale heart health programs and epidemic prevention.

📋 Description

• Provide administrative and logistical support to the Chief Program Officer and Office of the CPO • Manage the CPO’s calendar and scheduling, coordinate meetings, resolve conflicts, protect focus time, and align schedules with priorities • Coordinate recurring and ad hoc meetings across teams, geographies, and time zones • Support the Office of the CPO’s operating rhythm, including leadership reviews, program leadership meetings, team meetings, and recurring forums • Maintain organized records, materials, and administrative resources • Coordinate travel arrangements, including transportation, accommodations, itineraries, and visa-related logistics • Prepare, submit, and reconcile expense reports and follow up on documentation or approvals • Coordinate travel logistics for staff attending convenings, workshops, retreats, and other in-person gatherings • Provide logistical information to travelers and participants and troubleshoot issues • Coordinate end-to-end logistics for meetings, workshops, retreats, learning events, and other gatherings, including venues, travel, catering, materials, technology, and participant support • Partner with program teams and Shared Services to plan and deliver effective in-person gatherings • Coordinate meeting materials, participant communications, room and virtual meeting setup, and on-site support when needed • Track logistical actions, responsibilities, and deadlines • Anticipate participant needs and identify practical solutions • Maintain templates, checklists, vendor information, and lessons learned • Support contracting and procurement requests with Shared Services, Finance, Legal, and program teams • Track contracts, procurement requests, approvals, and administrative processes through completion • Maintain accurate records and documentation • Help colleagues navigate routine administrative requirements • Identify opportunities to streamline administrative and logistical processes

🎯 Requirements

• At least 5 years of experience in administrative coordination, executive support, event or meeting coordination, logistics, or a related area • Experience supporting senior leaders with complex calendar, travel, and expense management • Experience coordinating meetings, workshops, retreats, or other events involving multiple participants and logistical requirements • Experience working across teams and coordinating with internal service functions and external vendors • Experience supporting procurement, contracting, or other administrative workflows is desirable • Bachelor’s degree preferred, or equivalent combination of education and relevant professional experience • Exceptional organizational and time-management skills, with strong attention to detail and follow-through • Strong coordination and project-management skills • Ability to anticipate needs, identify potential problems, and take appropriate action with limited direction • Ability to manage competing priorities, shifting schedules, and last-minute changes • Strong interpersonal and service orientation • Sound judgment and discretion in handling confidential or sensitive information • Strong written and verbal communication skills • Ability to understand and balance the needs of multiple stakeholders • Diplomacy, tact, and cultural awareness when working across levels, functions, cultures, and geographies • Resourceful and solutions-oriented, with good judgment about when to resolve an issue independently and when to escalate it • Proficiency with Microsoft Office, Google Workspace, calendar and virtual meeting platforms, and travel and expense systems • Willingness and ability to learn new technologies, including AI-enabled productivity tools • Familiarity with expense, procurement, and contracting processes • Demonstrated interest in improving processes and finding more efficient ways of working • Composure and effectiveness under pressure • Ability to work remotely during US East Coast business hours, with occasional flexibility to accommodate meetings or events across time zones • Ability and willingness to travel occasionally to support meetings and convenings • Commitment to RTSL’s mission and values

🏖️ Benefits

• Health insurance for you and your dependents • Contributions toward retirement • Paid annual leave and sick leave, in addition to public holidays • Two paid, week-long organization-wide breaks at mid-year and end-of-year • Professional development and home office setup benefits • Up-to-date computer equipment