Senior Office Administrator

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Rimkus

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1983

💼 Consulting

🛡️ Insurance

🏗️ Construction

💰 Private Equity Round - Rimkus on 2024-02

Consulting • Insurance • Construction

Rimkus is a worldwide provider of engineering and technical consulting to corporations, insurance companies, law firms, and government agencies. Its experts specialize in forensic consulting, dispute resolution, construction management, built‑environment solutions, and assisting with development of products and processes for consumer, industrial, and healthcare sectors. Rimkus employs a multidisciplinary team of engineers, architects, scientists, and technical specialists across 100+ offices and 900+ experts, delivering fact‑based analysis, forensic laboratory services, claims and disputes support, and project, commercial, and advisory services.

📋 Description

• Coordinate day-to-day business support functions for Core West & East, Product Safety, Sports Sciences, and Participant Recruiting. • Receive incoming assignments and enter them accurately into company systems. • Enter project information, budgets, and change orders on an ongoing basis. • Update SharePoint project folder permissions. • Process draft invoices to meet bi-weekly deadlines and client expectations. • Conduct monthly audits of bank statements, invoices, and payments received. • Manage WIP and Bill on Account processes. • Reconcile time entry between systems and review or correct project-related rates and time entries. • Handle monthly reconciliation of office/study expenses. • Post payments to invoices and provide AR oversight. • Upload invoices to client-specific portals. • Submit vendor invoices for payment. • Support the facility coordinator as needed. • Communicate professionally with clients by phone, email, or in person. • Oversee project-related item storage when needed. • Provide backup support to staff for PTO requests and overflow work. • Coordinate purchasing of office supplies and equipment when needed. • Follow the Administrative Systems and Procedures Manual. • Perform other duties as assigned.

🎯 Requirements

• 5+ years’ experience in an administrative capacity; supervisory experience preferred. • Bachelor’s degree or higher desired. • Certified Administrative Professional designation preferred. • Ability to understand corporate operations and procedures. • Ability to interact and communicate with individuals at all organizational levels. • Excellent business writing, editing, and proofreading skills. • Ability to establish priorities and meet deadlines. • Working knowledge of MS Word, Outlook, Excel, PowerPoint, Teams, SharePoint, technical software, and database programs. • Ability to analyze and understand written and verbal information. • Ability to respond verbally or in writing to inquiries from management, peers, clients, and external vendors. • Strong interpersonal skills. • Ability to handle confidential information. • Ability to work regular hours of 8 a.m. to 5 p.m., Monday through Friday, with overtime or work outside normal hours as required. • Ability to stand, walk, sit, bend, crouch, hear, and communicate clearly. • Ability to lift and/or move up to 25 pounds. • Clear vision and depth perception.

🏖️ Benefits

• Private Healthcare Plan • Pension Plans • Life Assurance • Leave Package • Work From Home • Training & Development • Employee Assistance Programme - Counseling • Opportunities for growth and learning • Diverse and inclusive workplace • Accommodation for applicants selected for an interview