Associate/Senior Associate, Grants & Contracts

🔥 55 minutes ago

🇺🇸 United States – Remote

💵 $60k - $80k / year

⏰ Full Time

🟠 Senior

👻 Ghost score 0%

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Sabin Vaccine Institute

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1993

🏥 Healthcare

💼 Consulting

🍽️ Food & Beverage

💰 $35M Grant on 2023-01

Healthcare • Consulting • Food & Beverage

Sabin Vaccine Institute is dedicated to improving global health by ensuring access to life-saving vaccines. The institute focuses on research and development of new vaccines for some of the world’s most pressing diseases, including cholera, HPV, malaria, Marburg, and Ebola. Through innovative programs and partnerships, Sabin aims to enhance immunization capacities and vaccine acceptance within communities, ultimately striving to make vaccination accessible to all, especially vulnerable populations.

📋 Description

• Support the Senior Manager, Grants & Contracts, with grants and contracts systems infrastructure • Keep Smartsheet, Salesforce, and related records current and accurate • Assess and improve existing systems and support implementation of new systems • Provide contract management support across Sabin, especially for Global Immunization and Operations teams • Conduct procurements, manage technical reviews and evaluations, draft subcontract agreements, support negotiations, and assist with contract closeout • Support the full contract lifecycle from pre-award through closeout • Execute contract documents and maintain grants and contracts systems • File documentation, prepare contract summary sheets, and track deadlines and follow-up actions • Track and process incoming contractor invoices • Perform data entry and generate reports • Provide contract-related guidance and support to subcontractors, consultants, and staff • Support recurring funder reporting by compiling agreement, payment, and deliverable information • Review budgets and planning documents for compliance with contractual requirements • Perform other administrative duties as assigned

🎯 Requirements

• Bachelor’s degree required • Associate: 1+ years relevant experience in grants and contracts administration, business operations, project coordination or a related area • Senior Associate: 4+ years relevant experience in grants and contracts administration, business operations, project coordination or a related area • Demonstrated proficiency with Microsoft applications (Excel, Outlook, PowerPoint, Teams, Word, and SharePoint), Adobe Acrobat, and internet research • Experience using Salesforce, Smartsheet, or comparable database, workflow, or project management systems to maintain accurate records is required • Direct experience with Salesforce and/or Smartsheet is strongly preferred • Excellent communication and diplomacy skills, including active listening, writing, and speaking • Strong attention to detail and ability to manage complex tasks, process information efficiently and accurately, analyze information, solve problems, and work independently • Highly organized, dependable, adaptable to changing priorities, and able to prioritize competing demands to meet deadlines in a fast-paced environment • Strong interpersonal skills and ability to work across the organization and build relationships across geographical distances • Ability to listen carefully to feedback and comments and adapt plans and actions accordingly • Interest in furthering Sabin’s mission • Strong service orientation • Subject to a criminal background investigation • Request for three professional references • Verification of education/degrees • Must be authorized to work in the United States without employer sponsorship; position is not eligible for visa sponsorship

🏖️ Benefits

• Medical, dental, and vision coverage • Flexible spending accounts • Flexible vacation leave • Sick leave • Short-term disability options • Long-term disability options • 10 federal holidays • End of the year winter break • Employer matching 401(k) plan