Vendor Account Coordinator

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Salute

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2013

🏢 Enterprise

⚡ Energy

Data Center • Enterprise • Energy

Salute is a global leader in providing integrated lifecycle services for data centers, focusing on operational excellence, sustainability, and scalable infrastructure solutions. With over 30 services ranging from design, build, operate, to refresh, Salute supports clients through every stage of their data center journey. The company serves a wide-reaching market, including hyperscalers, colocation providers, and enterprise data center operators across North America, South America, and EMEA regions.

📋 Description

• Coordinate vendor onboarding, including contract setup, compliance documentation, and system integration. • Facilitating NDA and VMSA execution via DocuSign to required signers. • Strong knowledge of contracts review including redlines and negotiations. • Tracking tasks and monitoring incoming requests both internal and external. • Collaborate with sales, procurement, operations, and finance teams to ensure clear understanding of contracts, MSAs, SOWs, and timelines. • Maintain accurate vendor records in our systems and ensure data integrity. • Identify opportunities to improve vendor relationships. • Maintain folders that contain vendor information, including contact details, services offered, and performance records. • Track and report on purchase orders and vendor invoicing activity as part of vendor management processes. • Supports all department contracts, including the administration of a contract repository and expiration tracker. • Evaluate requests for vendor relationships from internal stakeholders, guide them through the standard framework for vendor onboarding, and provide comparative analysis to support a well-informed contract awarding process without bias. • Works with applicable Account Coordinator/Finance Team to review and align payable and receivables with active vendor contracts, ensuring tracking and communication between Vendor Management and Finance. • Assist site team with budgeting and forecasting activities by providing current data via trackers and historical documents. • Be a resource for site teams on contract procedures, concepts, policies, and changes to the same as it relates to vendor management. • This position will be a liaison to new account set up and turnover to the onsite Vendor Specialist.

🎯 Requirements

• 2+ years of experience in vendor management, procurement coordination, or supply chain operations. • Strong organizational skills with the ability to manage multiple priorities and deadlines. • Excellent communication and relationship-building abilities. • A proactive, problem-solving mindset and a knack for turning challenges into solutions. • Familiarity with contract terms, compliance requirements, and performance metrics. • Exceptional accuracy and attention to detail. • Flexibility, including the willingness and ability to readily respond to changing circumstances and expectations. • Solid work ethic and integrity, able to work effectively and be self-directed. • Provide exceptional client and vendor relationships, ensuring success with our preferred suppliers. • Bachelor’s degree in business administration, accounting, legal studies, finance, or a related area of study • Knowledge of Salesforce, OneNote, Smartsheet and DocuSign. • Advanced knowledge of Microsoft Office applications, including MS Excel, Outlook, (etc.) • Familiarity with strategic sourcing processes. • Experience working in facilities management, critical facilities, or data centers.

🏖️ Benefits

• Time to Recharge: Enjoy 8 company-paid holidays , 2 floating holidays , and PTO so you can rest, celebrate, and take care of what matters most. • Comprehensive Benefits Package: Including Medical, Dental, and Vision that you can enroll in starting on Day 1. Coverage begins the first of the month following 30-days of employment. • Peace of Mind: The Employee Assistance Program is available to all employees, even if you do not participate in the benefits package. • Your financial future matters: Enjoy our employer-supported 401(K) with immediate 100% vesting, plus a 3% employer match and a 50% match on the next 2%. • Wellness Support: Access to HSA , mental health resources, and gym discounts —because your health matters. • Extra Protection & Perks: Through discounted group programs, such as legal services , home & auto insurance , pet insurance , and ID theft protection for life’s unexpected moments.