Executive Assistant

Job not on LinkedIn

🔥 10 minutes ago

🇺🇸 United States – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Scala Staffing

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Scala Staffing is a remote staffing and outsourcing firm that matches growth-driven companies with vetted virtual assistants and remote teams. Their services include candidate sourcing and assessment, cultural and communication training, onboarding support, hourly billing with time tracking, and consolidated invoicing. The website highlights offerings for virtual assistants, web design & development, digital marketing, and customer support, and emphasizes a training-first approach, long-term placements, and end-to-end management of recruitment and team integration. Site metrics shown include large numbers of tasks completed and assistants interviewed, and roughly four years in business.

📋 Description

• Manage call bookings • Follow up on and resolve failed or late payments • Manage the VIP client milestone system • Flag when clients reach the 12-week mark and notify the coach • Trigger the free shirt shipment process • Maximize use of the existing GoHighLevel (GHL) account • Integrate pre-GHL clients into the system • Build and maintain automated workflows • Create VIP milestone notifications • Build business update dashboards tracking churn and conversion rates • Support the coach by handling administrative tasks so the coach can focus on coaching, programming, and content

🎯 Requirements

• Strong working knowledge of GoHighLevel (GHL), including workflow automation and dashboard building • Experience with payment platforms; Nui experience is a plus • Comfort following up on outstanding payments • Familiarity with client management/meal planning tools; OneFit experience is a plus • Strong organizational skills and attention to detail • Comfortable managing recurring processes and system-based triggers • Prior experience in a GHL-focused admin or systems role • Comfortable working independently once trained on business processes • Versatile and able to pick up ad-hoc tasks, such as basic graphics, with a short learning curve • Prior experience supporting an online coaching or fitness business is a plus

🏖️ Benefits

• Part-time schedule of 20 hours per week • Potential to scale from part-time to full-time over time • Remote work