Operations Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $28 - $38 / hour

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 0%

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Spark Climate Solutions

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

Spark Climate Solutions is a science-driven non-profit organization focused on mitigating unmanaged climate risks through innovative solutions. The organization collaborates with scientists, policymakers, and peer groups to develop emerging fields aimed at limiting global warming and managing Earth system risks, with the ultimate goal of creating a safer climate. Spark emphasizes reducing methane emissions and other short-lived climate forcers to decrease near-term warming and focuses on research areas such as livestock methane innovation and atmospheric methane removal. By broadening the array of climate mitigation and adaptation strategies, Spark aims to minimize environmental and social risks.

📋 Description

• Manage the Executive Director’s calendar, including scheduling, rescheduling, meeting details, and flagging conflicts • Maintain and update the organization’s calendar and support key meetings • Collect pre-reads and disseminate follow-ups for major internal meetings • Coordinate meetings across staff and external partners • Prepare slides for All Hands and the weekly all-staff email by collecting updates, formatting content, and sending reminders • Coordinate brownbag learning sessions by managing invitations and materials • Support event administration by updating participant trackers, sending reminders, and making approved bookings or orders • Keep assigned trackers and documents current and flag missing information or upcoming deadlines • Upload the Executive Director’s receipts to Bill.com and follow up on missing expense documentation

🎯 Requirements

• 3+ years of experience providing administrative, scheduling, or coordination support • Experience managing calendars and coordinating meetings across multiple participants and time zones • Strong organizational skills, attention to detail, and reliable follow-through on deadlines, meeting details, and routine tasks • Clear, professional written and verbal communication skills • Experience communicating with external contacts and following up on missing information • Comfort using shared calendars, spreadsheets, presentation tools, and online meeting platforms • Ability to learn new tools and follow established processes • Ability to work independently in a remote environment • Ability to track assigned tasks and communicate progress or capacity concerns • Sound judgment in handling sensitive information • Ability to ask clarifying questions and recognize when a decision needs approval • Must be a U.S.-based contractor • Availability for up to 20 hours per week • Ability to commit to a six-month fixed-term contract

🏖️ Benefits

• Possibility of transitioning to an employee position • Part-time schedule of up to 20 hours per week • Remote work arrangement • Opportunity to contribute to high-impact climate solutions