Grants & Contracts Specialist – Pre-Award Team

🔥 0 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $80k - $87k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Stony Brook University

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1957

🏥 Healthcare

💼 Consulting

📚 Education

Healthcare • Consulting • Education

Stony Brook University is a large public research university in New York and a flagship campus of the State University of New York system. It offers undergraduate, graduate, professional, and continuing education across hundreds of fields, operates extensive research programs and centers (including health sciences and quantum institutes), and serves a broad community through teaching, research, innovation, and public service. The institution emphasizes affordability, interdisciplinary research, and community impact, producing significant inventions and partnerships with national labs.

📋 Description

• Provide pre-award administrative assistance, guidance, and oversight for faculty and administrators seeking external research and sponsored-project funding • Prepare, review, and submit proposals accurately and on time according to sponsor requirements, laws, and University policies • Ensure proposals, Just-in-Time materials, post-submission materials, and pre-award negotiations meet sponsor requirements and regulatory compliance standards • Consult managerial staff regarding exceptions to University policy, including cost sharing, facilities, and administrative rates • Train and assist faculty and administrators with proposal development, budgeting, sponsor terms, and University policies • Obtain required clearances and authorizations before submission, including training mandates and disclosures • Review solicitation and award terms; collaborate on negotiations for complex and non-standard proposals • Facilitate agreements, including subcontracts, clinical trials, and state agreements • Analyze funding opportunity announcements, sponsor submission procedures, and electronic research processes • Monitor changes to laws, regulations, and internal and external policies governing grants and cooperative agreements • Serve as liaison between Principal Investigators, sponsors, the University, and other campus offices • Administer institutional grant transfers and coordinate equipment-transfer matters • Guide development and revision of project budgets, including Just-in-Time budgets, fringe benefits, and facilities/administrative costs • Manage institutional cost-sharing and matching costs with accurate proposal documentation • Determine whether proposals require Stony Brook Foundation or Research Foundation submission • Contribute to workflow, business process, and policy improvements • Assist with training new pre-award staff and develop or present training materials • Support Huron Click Grants/MyResearch training • Attend grant administration workshops and conferences • Contribute to OSP committees, website presence, and communications strategies • Provide backup administrative support and perform other assigned duties

🎯 Requirements

• Bachelor’s degree (foreign equivalent or higher) and a minimum of two (2) years of full-time Sponsored Program/Research Administration experience, or a combination of higher education and Research Administration experience totaling four (4) full-time years in lieu of a Bachelor’s degree • Comprehensive knowledge of federal grant and contract regulations, including Uniform Guidance, NIH, NSF, DOD, DOE, and USDA • Demonstrated knowledge of federal, state, and university/non-profit rules and regulations governing grants and contracts • Experience effectively multitasking in a fast-paced, deadline-driven environment with high accuracy and organization • Strong organizational, time management, attention to detail, communication, written, verbal, and interpersonal skills • Ability to work independently and collaboratively in a team-based environment • Ability to interact collaboratively with a diverse constituent population and meet deadlines • U.S. citizen, lawful permanent resident, or other protected individual under 8 U.S.C. Sec. 1324b(a)(3), due to U.S. Export Control laws • Unable to sponsor candidates for work visas • Resume/CV and cover letter required • Preferred: experience with Grants.gov, NIH ASSIST, NSF Research.gov, Grants Solutions, Huron Click, InfoEd, or Cayuse • Preferred: experience developing or analyzing grant budgets and managing grant application processes • Preferred: experience interpreting federal, state, and institutional policies • Preferred: customer service experience • Preferred: pre- and/or post-award management experience in government, non-profit, or academic settings

🏖️ Benefits

• Remote/hybrid eligible; hybrid, alternative workplace arrangements/telework may be available • Full-time regular appointment • Training, workshops, and conferences to hone grant administration skills • Inclusive learning and working environment • Disability-related workplace accommodations available • Total rewards offered by SUNY Research Foundation (details referenced via the WHY WORK HERE page)