Executive Assistant – Board Liaison

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🔥 1 hour ago

🗽 New York – Remote

🗽 New York – Remote

💵 $80k - $100k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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The Democracy Alliance

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 Non-profit

🌍 Social Impact

Non-profit • Social Impact

The Democracy Alliance is a network of foundations, individual donors, and unions that coordinates strategic philanthropy to strengthen a fair, multiracial democracy. It advances progressive civic infrastructure and public policy by convening partners, directing investments, and sharing strategy and impact reporting; its stated priorities include a fair democracy, an inclusive economy, racial justice, and environmental sustainability. The organization presents itself through community-building, investment guidance, and a public blog, and lists a Washington, DC address.

📋 Description

• Manage the President’s complex calendar, including scheduling internal and external meetings across multiple stakeholders and time zones, and ensuring appropriate visibility into the President’s calendar. • Coordinate all travel logistics, including flights, accommodations, itineraries, and meeting preparation. • Prepare and submit expense reports and support other administrative needs related to the President’s office. • Work closely with senior leaders and serve as a trusted thought partner in helping manage President’s time and priorities. • Coordinate board materials, agendas, and pre-read packages to ensure timely distribution and alignment. • Track follow-up actions and board decisions to support accountability and continuity between meetings. • Maintain board records and documentation to ensure accurate archives and easy access to prior materials. • Manage scheduling process for Board meetings and meetings between Board members and President. Coordinate with key support staff for Board members as needed. • Serve as the primary administrative liaison between the President and internal and external stakeholders. • Draft, edit, and send correspondence, meeting follow-ups, and other written materials on behalf of the President. • Help senior leadership manage incoming requests and act as a strategic “traffic control” point of contact. • Maintain a high degree of professionalism, diplomacy, and discretion when handling sensitive information and communications. • Logistically support meetings, retreats, and special initiatives connected to the President’s office. • Coordinate with other administrative and operations staff to ensure seamless support across the organization. • Contribute to building and maintaining systems, workflows, and operational practices that improve efficiency and communication. • Provide additional project and administrative support as needed.

🎯 Requirements

• At least 3-4 years of experience providing high-level administrative or executive support, preferably in nonprofit, political, philanthropic, or mission-driven environments. • Experience supporting senior executives with complex scheduling, travel, and communications. • Demonstrated ability to synthesize information, prioritize multiple projects, and maintain composure in fast-paced, high-pressure environments. • Strong organizational skills with acute attention to detail; project management skills a plus. • Exceptional writing, editing, and communication skills. • Excellent judgment, discretion, and ability to handle confidential information. • Ability to proactively identify problems, anticipate needs, and develop solutions. • Strong interpersonal skills and the ability to communicate and build relationships effectively with senior executives, donors, Board members, and staff. • Advanced proficiency with Outlook and Google Workspace. • Ability to work both independently and collaboratively while exercising sound judgment. • Strong commitment to professionalism, reliability, and high-quality work

🏖️ Benefits

• Salary Range: $80,000 - $100,000, based on experience. • Comprehensive health, dental, vision, and life insurance, with DA covering 80% of a base health plan and multiple high-quality plan options • A 7% non-elective employer contribution to a 401(k) after six months, regardless of employee contributions • Four weeks (20 days) of PTO, paid sick leave, paid holidays, and two floating holidays • Two week-long office closures annually, plus Summer Fridays • A $165 per person monthly work-from-home stipend to support remote work expenses