University Study Abroad Planner

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Corporate Travel Management (CTM) Group

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

💼 Consulting

📦 Logistics

🏨 Hospitality

Consulting • Logistics • Hospitality

Corporate Travel Management (CTM) is a global leader in business travel management services. CTM delivers tailored travel management solutions, encompassing corporate travel, meetings and events, and innovative travel technology. With a focus on driving savings, efficiency, and safety for companies and their travelers, CTM offers a uniquely designed global business travel management program that aims to provide excellent customer service and measurable ROI. By taking a consultative approach, CTM creates customized travel programs to meet the unique goals of businesses worldwide, supported by a dedicated global travel team and an integrated technology platform.

📋 Description

• Manage all facets of full-service university study abroad programs of various size and scope, including group air, hotel, and transfers • Serve as the primary point of contact for study abroad clients • Source air charters, hotels, meeting space, transportation, team meals, and AV requirements • Provide hotels with rooming lists, revisions, and team itineraries • Request and review final folios and invoices and provide them to coaches/universities • Manage programs from concept to completion, including goals, objectives, supplier contracting, cost estimates, execution, and reconciliation • Lead discovery calls and engage customers to understand meeting needs, goals, and objectives • Include internal stakeholders in program planning • Make destination recommendations and submit eRFPs through Cvent • Produce accurate client and vendor documents and reports • Negotiate with vendors and execute contracts covering terms, due dates, cost savings, and concessions • Facilitate timely contract execution between parties • Provide meeting owners/requesters with summaries of terms, due dates, total costs, and deposits • Record budgets, costs, savings, and contract execution in Cvent or applicable systems • Travel onsite with programs as needed and maintain a professional demeanor • Manage program reconciliation, invoicing, accounts payable, and accounts receivable • Follow up to ensure timely payment processing and revenue reconciliation • Provide exceptional service, manage meeting-owner relationships, and offer professional recommendations • Secure repeat business • Perform other duties as assigned

🎯 Requirements

• High school diploma or equivalent is required • Minimum of 3 years meeting planning experience required • Minimum of 3 years Cvent knowledge • Sabre knowledge • Google Suite knowledge • University student and athletic group experience is a plus • Strong knowledge of domestic and international destinations, hotel brands, and venues • General working knowledge of e-RFP, registration technology, and online booking tools used in events • Proficiency in Microsoft Office Suite • Ability to perform basic math • Ability to read and interpret information • Attention to detail • Ability to work independently and as part of a team • Professional written and verbal communication • Ability to meet deadlines and prioritize simultaneous requests • Creative and analytical thinking with strong problem-solving and consultative skills • Ability to remain calm under pressure and proactively contribute • Ability to work evening hours, weekends, and longer hours during high-volume periods • Regular and reliable attendance • Ability to travel onsite with programs as needed

🏖️ Benefits

• Company Paid Basic Life & AD&D Insurance • Company Paid Short-Term Disability • Voluntary Long-Term Disability Insurance • Robust Wellness Program with incentives available to save money on your medical insurance premiums • Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection and Legal Coverage • Three medical plan offerings including a High Deductible Health Plan, HMO plan (available in select states) and a Co-Pay medical plan • Health Savings Account (HSA) with company core contribution and match, on a per pay period basis if enrolled in the HDHP medical plan • Flexible Spending Accounts • Dependent Care Savings Account • Dental Insurance Plan • Vision Insurance Plan • 9 Company Paid Holidays including the day after Thanksgiving • Generous paid time off programs for vacation and sick days • Employee Assistance Plan with access to Talk Space Therapy • Family Medical Leave • Paid Parental Leave (4 weeks) • Maternity benefits utilizing company paid STD, plus Parental Leave (4 weeks) • Bereavement Leave • 401(k) Retirement Plan with a generous match per pay period • Student Loan Payment Match • Flexible work environments