Project Specialist – Operations

🔥 0 minutes ago

🌽 Illinois – Remote

🌽 Illinois – Remote

💵 $67.3k - $92.6k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 0%

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UL Solutions

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1894

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

UL Solutions is a global safety science leader that helps companies demonstrate safety, enhance sustainability, strengthen security, deliver quality, manage risk, and achieve regulatory compliance. Through comprehensive services and innovative software solutions, UL Solutions supports businesses across various industries, enabling them to innovate, launch new products and services, and navigate complex global markets. With a commitment to fostering a safer world, UL Solutions focuses on critical areas like electrification, mobility, and sustainability.

📋 Description

• Enter and maintain financial information for expense reports and invoices • Ensure transactions are accurately coded, documented, and processed timely • Create purchase orders and coordinate legal and administrative processes for vendor engagements and business purchases • Set up and maintain new vendor records in Workday • Monitor and maintain expense tracking tools • Follow up on outstanding submissions and ensure expense reports follow established procedures • Prepare and submit expense reports on behalf of leaders • Review financial information and identify discrepancies in reporting, timelines, and documentation • Maintain organized financial records and follow organizational policies for purchasing, expenses, vendor management, and financial reporting • Collaborate with internal teams, leaders, vendors, and stakeholders • Perform other duties as assigned

🎯 Requirements

• Bachelor's degree in business administration, finance, accounting, or a related field • Minimum 4 years of experience in financial administration, bookkeeping, accounts payable or expense administration • Working knowledge of expense reporting, invoice processing, purchase orders, and vendor administration • Experience using Workday or a similar financial management system • Proficiency with Microsoft Office and other relevant business applications • Strong attention to detail and commitment to accuracy and quality • Highly organized with ability to manage multiple tasks, priorities, and deadlines • Effective problem-solving skills and ability to identify discrepancies and resolve routine issues • Excellent written and verbal communication skills • Ability to exercise sound judgment and discretion with confidential or sensitive information • Strong interpersonal and collaboration skills • Accountability and consistent follow-through • Ability to adapt to changing priorities and handle time-sensitive assignments

🏖️ Benefits

• Bonus compensation eligibility for all employees • Comprehensive medical insurance • Dental insurance • Vision insurance • Life insurance • 401k matching up to 5% of eligible pay • Additional 4% retirement contribution after the first year of continuous employment • Flexible working arrangements may be available depending on the role • Paid vacation, holiday, sick, and volunteer days • Targeted development, reward, and recognition programs

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