Closing Coordinator

🔥 7 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $20 - $22 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

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U.S. Legal Support

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1996

💼 Consulting

📦 Logistics

🛡️ Insurance

💰 Private Equity Round on 2018-12

Consulting • Logistics • Insurance

U. S. Legal Support is a comprehensive litigation support company that specializes in various services including court reporting, record retrieval, legal interpreting, and trial consulting. They connect legal professionals with a wide network of court reporters and provide solutions such as remote depositions, document translations, and jury consulting. U. S. Legal Support is dedicated to enhancing the legal process for law firms, corporations, and insurance carriers across the United States.

📋 Description

• Review completed jobs for accuracy, completeness, and compliance with client and legal requirements • Verify case information, including parties, addresses, service details, and supporting documentation • Perform quality control reviews before documents are submitted to clients or courts • Ensure files meet company standards and client expectations • Identify and resolve discrepancies before case closure • Generate affidavits of service and returns of service according to jurisdictional requirements and client specifications • Ensure closing documentation is properly formatted, completed, signed, notarized, and filed when required • Review service-related documents for accuracy and completeness • Maintain organized records and supporting documentation throughout the closing process • Finalize and close cases within established timelines • Review invoices to ensure services performed are accurately reflected and billed appropriately • Verify supporting documentation aligns with billed services • Ensure compliance with company procedures, legal requirements, and client-specific guidelines • Assist in maintaining accurate records and audit trails • Communicate with process servers, clients, and internal teams to clarify missing information or resolve discrepancies • Follow up on outstanding documentation and incomplete files • Assist with monthly eviction notice entry and processing • Support operational workflow initiatives and departmental projects as needed • Identify trends, recurring issues, and opportunities to improve processes and quality

🎯 Requirements

• High School Diploma or equivalent • Experience in administrative support, legal support, records management, document review, process serving, or related operational roles • Strong computer skills, including proficiency with Microsoft Office applications • Ability to work effectively in a deadline-driven environment • Strong organizational, communication, and multitasking skills • Exceptional attention to detail and accuracy • Strong organizational and time-management skills • Ability to manage multiple deadlines and priorities simultaneously • Excellent verbal and written communication skills • Strong problem-solving and analytical abilities • Ability to interpret and review legal documentation • Professionalism when handling sensitive and confidential information • Collaborative approach and willingness to support team objectives • Self-motivation and accountability while working remotely • Candidates must be legally authorized to work in the United States • Preferred: Experience in legal services, process serving, litigation support, or related industries • Preferred: Familiarity with affidavits of service, returns of service, court documentation, or legal filings • Preferred: Experience performing quality assurance, compliance review, or document review functions • Preferred: Experience working in a remote environment • Associate's or Bachelor's degree preferred

🏖️ Benefits

• Medical, Dental, and Vision Insurance • 401(k) Retirement Plan with Company Match • Paid Time Off (PTO) and Paid Holidays • Health Savings Account (HSA) and Flexible Spending Account (FSA) Options • Employee Assistance Program (EAP) • Professional Development and Career Growth Opportunities • Remote Work Flexibility • Collaborative and Team-Oriented Work Environment

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