Executive Virtual Assistant

Job not on LinkedIn

🔥 40 minutes ago

🇺🇸 United States – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 23%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Virtual Colleague Philippines

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

🤝 B2B

🎯 Recruiter

💼 Consulting

B2B • Recruitment • Consulting

Virtual Colleague Philippines is a Manila-based virtual assistant outsourcing company that connects businesses with trained remote Virtual Assistants, supported by BPO Team Leaders and Quality Analysts. They focus on creating work-from-home opportunities for skilled individuals while helping clients delegate routine tasks so they can concentrate on growing their businesses. Services include matching clients to appropriate virtual colleagues and providing ongoing support such as free monthly performance reviews to ensure quality and fit.

📋 Description

• Manage complex executive calendars across UK and US time zones • Coordinate and schedule meetings with senior executives and clients • Arrange multi-person interview schedules across multiple time zones • Manage business and relevant private calendar commitments • Organise and prioritise email correspondence and follow up on important actions • Communicate professionally with senior clients, executives, and global organisations • Coordinate client meetings, interviews, and follow-ups • Attend selected client meetings to understand context, maintain continuity, and strengthen client relationships • Support relationships with major global financial-services and corporate clients • Attend meetings when required • Manage AI-enabled transcription workflows • Convert transcripts into structured meeting notes, action points, and documentation using templates • Administer and file coaching-session transcripts and related materials • Maintain organised records in OneNote • Flag upcoming priorities, gaps, conflicts, and outstanding actions • Hold the executive accountable to agreed priorities and timelines • Anticipate needs and challenge inefficient processes constructively • Coordinate occasional domestic and international travel arrangements and itineraries • Potentially provide monthly invoicing and spreadsheet administration support • Track engagements, appointments, and invoicing requirements • Identify workflow inefficiencies and recommend improvements • Develop systems for contact management, project tracking, scheduling, and administration • Support the transition from manual spreadsheets to more efficient tools and processes • Potentially expand executive support to Ravi Modha and other partners

🎯 Requirements

• Proven experience as an Executive Assistant, Executive VA, Senior VA, or similar role • Strong experience managing executive calendars and complex scheduling • Excellent written and verbal English • Experience coordinating meetings across international time zones • Strong client-facing and stakeholder communication skills • High level of discretion and confidentiality • Ability to work independently, prioritise, and take initiative • Strong administrative and organisational skills • Ability to work quickly and accurately in a fast-paced environment • Experience supporting executives, consultants, coaches, partners, or business owners desirable • Experience working with global or multinational organisations desirable • Financial-services experience or familiarity with the financial-services sector desirable • Experience working with senior L&D, HR, Human Capital, or corporate stakeholders desirable • Experience with invoicing and spreadsheet-based financial administration desirable • Experience improving administrative processes or implementing new systems desirable • Experience supporting client-facing consulting or professional-services businesses desirable • Comfortable working with Microsoft 365, Microsoft Outlook, Microsoft Calendar, Microsoft Excel, Microsoft Teams, Zoom, Google/Gmail calendars and calendar integrations, Apple Calendar/iCal, Microsoft OneNote, AI-powered transcription and meeting-notes tools, and AI tools for document analysis, proposals, summaries, and content creation • Practical AI fluency for transcription, summarisation, meeting documentation, analysis, and proposal development • Advanced coding or technical AI expertise is not required • Must demonstrate excellent judgement, discretion, professionalism, and respect for confidentiality • Ability to work primarily within the UK time zone and coordinate with US Eastern Time when required • Flexibility for occasional early-morning, evening, or client-meeting attendance • Initial commitment of a minimum of 12–15 hours per week

🏖️ Benefits

• Part-time schedule starting at 12–15 hours per week, with potential to scale toward approximately 20 hours per week or more • Flexible working hours, primarily within the UK time zone with flexibility to coordinate with US Eastern Time • Potential for a long-term, peer-level working relationship • Collaborative working environment • Opportunity to recommend and implement better tools and processes • Potential to expand support to additional business partners as the business grows