Research Grants Administrator, Pre and Post Award

🔥 5 minutes ago

🇺🇸 United States – Remote

💵 $80k - $110k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 3%

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Vitalief Inc.

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📦 Logistics

🏭 Manufacturing

💰 $2M Venture Round on 2023-04

Consulting • Logistics • Manufacturing

Vitalief Inc. is a company dedicated to transforming the clinical trial landscape by improving the value and contribution of trial sites throughout the drug development lifecycle. They specialize in offering consulting services, functional service provision (FSP), and workforce solutions to streamline clinical trials, enhance patient outcomes, and deliver value for Sponsors, Contract Research Organizations (CROs), and sites. With a focus on site operations and patient care in the life sciences, Vitalief serves academic sites, community health systems, independent sites, site networks, sponsors, and CROs. Their services address challenges in research and clinical trials, providing end-to-end solutions like strategic planning, resourcing models, training, and operational solutions. Vitalief is committed to delivering more efficient, high-quality clinical trials and driving innovation in the research industry.

📋 Description

• Review and coordinate grant and contract proposals for completeness, accuracy, and compliance with sponsor and institutional requirements • Assist Principal Investigators and research teams with proposal development, budgets, justifications, required forms, and supporting documentation • Coordinate multi-investigator and multi-institutional proposals and ensure submissions meet internal and sponsor deadlines • Submit proposals through institutional systems and sponsor portals and maintain accurate submission records • Liaise with sponsors and Principal Investigators regarding questions and requirements before award issuance • Coordinate award setup, budget management, financial monitoring, reporting, subawards, and closeout activities • Monitor budgets and expenditures, assist with forecasting, and identify and resolve financial or compliance issues • Prepare and submit Research Performance Progress Reports (RPPRs) and other required progress reports • Coordinate sponsor prior-approval requests, including no-cost extensions, budget changes, changes in scope or PI, and carryforward requests • Ensure compliance with sponsor terms, institutional policies, and applicable federal and state requirements • Serve as the central point of contact for assigned grant portfolios • Coordinate activities across faculty, Research Administration, Finance, Contracts, Regulatory/IRB, Data, Operations, and external collaborators • Track project deliverables, milestones, deadlines, dependencies, and sponsor requirements • Identify and proactively address risks, gaps, issues, and potential delays • Coordinate meetings, action items, communications, and follow-up across multiple workstreams • Provide regular project and portfolio status updates to leadership • Maintain comprehensive project documentation to support continuity and knowledge transfer • Maintain accurate grant, award, personnel, budget, and milestone information in institutional research administration systems • Support system enhancements, user acceptance testing, and process improvement initiatives

🎯 Requirements

• Bachelor's degree in life sciences, public health, healthcare administration, business, or a related field • Minimum 5 years of experience in grants administration • Experience managing research, engineering, and/or education-related grants across the full pre- and post-award lifecycle • Experience managing high-volume pre- and post-award grants, preferably within an academic medical center, university, healthcare system, or research consortium • Strong understanding of the full research grant lifecycle, including proposal development, submission, award setup, budgeting, compliance, reporting, subawards, and closeout • Experience with federal, state, nonprofit, and/or for-profit funding agencies, including NIH, DARPA, and other federal research sponsors • Experience with grant submission and research administration platforms such as Grants.gov, NIH eRA Commons/ASSIST, Research.gov, DARPA submission systems, NSPIRES (NASA), NJ SAGE, and/or ProposalCentral • Experience working closely with Principal Investigators and multidisciplinary research teams • Strong knowledge of grant budgeting, financial monitoring, forecasting, and sponsored research compliance • Experience coordinating multiple stakeholders, workstreams, deadlines, and deliverables in a matrixed environment • Excellent communication, organization, problem-solving, and relationship-management skills • Ability to influence and drive accountability across teams without direct authority • Proficiency with Microsoft Office, particularly Excel, Word, and PowerPoint • Experience with multi-institutional research, subrecipients, or external collaborators is preferred • Certified Research Administrator (CRA) certification is a plus • Prolonged periods of sitting at a desk and working at a computer • Ability to stand, walk, communicate verbally, hear, and lift up to 20 lbs • Ability to work EST or CST Zone work hours • Must answer employment visa sponsorship question; sponsorship requirements are assessed during application

🏖️ Benefits

• 20 PTO days • 9 paid holidays • Company-paid life insurance • Short- and long-term disability coverage • 401(k) retirement plan • Comprehensive healthcare benefits • 100% remote position • Professional growth and learning alongside senior leaders

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