Practice Administrator

🕒 August 8

🏄 California – Remote

🏄 California – Remote

💵 $25 - $32 / hour

⏱ Part Time

🟢 Junior

🟡 Mid-level

🖥️ Administration

🚫👨‍🎓 No degree required

👻 Ghost score 36%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Vituity

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1975

🏥 Healthcare

🤝 B2B

Healthcare • B2B

Vituity is a physician-owned and -led partnership focused on acute care services and clinical operations. The organization positions itself as a leader in acute care innovation and is committed to transforming healthcare with a patient-first approach, uniting clinicians and employees across backgrounds to serve hospitals and patients. The provided text emphasizes clinical leadership, career opportunities, and organizational priorities like privacy and fraud awareness.

📋 Description

• Act as the operational administrator for site Vituity leadership and interface with the practice, hospital, and community • Serve as front-line liaison between provider team, hospital leadership and Vituity support teams • Provide executive support to the site medical director and management team • Support site financials, including contract stipends, expense reimbursements, and payroll timecards • Serve as super user for Vituity applications and point person for hospital software and hardware systems • Support providers in criminal or civil disputes, including subpoenas, depositions, trial testimony, fee schedules, and malpractice carrier coordination • Manage meetings, office systems, supplies, site events, and customer service • Facilitate daily patient census and multidisciplinary rounds when applicable • Maintain clinical schedules to ensure adequate coverage and uninterrupted patient care • Collect, track, and analyze site financial and operational data • Project-manage site operational programs, including operations meetings, patient experience, quality improvement, provider/scribe programs, and student/resident rotations • Coordinate recruiting and onboarding for providers, employees, locums, reservists, residents, and students • Ensure timely provider recredentialing and compliance with required licenses, certificates, and credentials • Ensure site partners and employees comply with Vituity and hospital programs and mandated training • Coordinate People Operations/HR relations, site rosters, employment-law compliance, and Vituity policies • Develop and maintain site orientation checklists and manuals • Collaborate on site practice policies and procedures • Manage medical records and data submissions to Revenue Cycle Management and ensure charge capture • Ensure billing and documentation compliance, including WIP/TAD lists and monthly billing-team meetings • Complete mandated forms and requests, including death certificates, physician requests, workers’ compensation, motor vehicle reporting, and pharmacy requests

🎯 Requirements

• Two to three years of experience in an office or healthcare setting required • Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred • Experience working in the healthcare field is preferred • Knowledge of healthcare and medical terminology preferred • Knowledge of general Human Resource principles preferred • Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred • Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills • Strong consultation skills and the ability to seek out information • Strong work ethic, organizational skills, and interpersonal skills • Ability to prioritize and work in a stressful environment • Ability to be self-directed, motivated, and sensitive to deadlines • Ability to express ideas and convey information effectively in verbal and written communications • Able to create a positive environment, clearly understand client / customer relationships, and promotes Vituity positive image • Ability to understand and apply information management principles, data analysis interpretation and continuous quality improvement tools/methodologies • Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities • Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency • Ability to establish and maintain effective working relationships as required by the duties of the position • Ability to read, understand and communicate in English sufficient to perform the duties of the position • Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups

🏖️ Benefits

• Monthly wellness events and programs such as yoga, HIIT classes, and more • Trainings to help support and advance your professional growth • Team building activities such as virtual scavenger hunts and holiday celebrations • Flexible work hours • Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more • Superior health plan options • Dental, Vision, HSA/FSA, Life and AD&D coverage, and more • Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service) • Generous paid time off starting 3-4 weeks’ annually • Student Loan Refinancing Discounts • Professional and Career Development Program • EAP and travel assistance included • Wellness program • Purpose-driven culture focused on improving the lives of our patients, communities, and employees • Annual corporate Success Sharing bonus program based on the company’s annual performance