Benefits Administrator

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🏄 California – Remote

🏄 California – Remote

💵 $80k - $95k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 0%

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VMD Corp

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🔒 Cybersecurity

🎖️ Defense

💼 Consulting

Cybersecurity • Defense • Consulting

VMD Corp is a leading defense and national security company, delivering integrated solutions in enterprise security, strategic consulting, and digital transformation. As part of Xcelerate Solutions, VMD provides expertise in Cybersecurity, Agile Engineering, and Critical Infrastructure Protection, supporting the missions of clients such as the Department of Defense and Department of Homeland Security.

📋 Description

• Administer employee benefit programs for the SFO workforce • Process and audit new-hire enrollments, qualifying life events, dependent changes, terminations, reinstatements, and beneficiary changes • Explain plan options, eligibility, costs, deadlines, and next steps to employees and dependents • Administer applicable SFO health and benefit requirements, reporting, notices, waivers, and recordkeeping • Apply collective bargaining agreement provisions, contract requirements, wage determinations, and health-and-welfare or fringe-benefit obligations • Reconcile benefit elections, carrier files, invoices, payroll deductions, employer contributions, arrears, and eligibility records • Coordinate with Payroll, HR, Finance, Operations, brokers, carriers, administrators, unions, and government or City program contacts • Support leave and benefit coordination, continuation, communications, premium collection, return-to-work changes, and system updates • Administer continuation and employee-notice processes, including COBRA or California continuation requirements and HIPAA special enrollment • Lead or support annual enrollment, orientations, education sessions, benefit fairs, and targeted communications • Maintain confidential benefit records and produce reports, audits, and supporting documentation • Recommend process improvements and develop checklists, employee guides, FAQs, and standard operating procedures • Monitor benefit-plan changes and applicable federal, California, and SFO-specific requirements

🎯 Requirements

• Bachelor's degree in Human Resources, Business, Benefits Administration, or a related field, or an equivalent combination of education and relevant experience • Three or more years of hands-on employee benefit administration experience for a complex or high-volume workforce • Experience administering benefits for California employees and coordinating California leave and continuation requirements • Ability to reconcile data across HR, payroll, carrier, invoice, and eligibility systems and resolve discrepancies accurately • Working knowledge of ERISA, ACA, COBRA, HIPAA, Section 125, and other core benefit-administration requirements • Ability to interpret plan documents, eligibility rules, collective bargaining provisions, and contractual requirements • Strong employee-service, written communication, analytical, and organizational skills • Proficiency with HR and benefit systems and Microsoft Office, particularly Excel

🏖️ Benefits

• Medical, dental, vision, life, disability, retirement, flexible spending, commuter, voluntary, and other benefit programs • Benefit continuation and premium collection support during leave • COBRA or California continuation requirements • HIPAA special enrollment and summary plan materials • Employee orientations, education sessions, benefit fairs, and targeted communications