Facilities Budget Coordinator

Job not on LinkedIn

🔥 2 minutes ago

🇺🇸 United States – Remote

💵 $15 - $22 / hour

⏰ Full Time

🟢 Junior

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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VSP Vision Care

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1955

🏥 Healthcare

📣 Marketing

🍽️ Food & Beverage

Healthcare • Marketing • Food & Beverage

VSP Vision Care is a leading eye care company that focuses on providing access to quality eye care and eyewear solutions. With a comprehensive portfolio of services, VSP Vision Care supports both individuals seeking eye health services and providers managing their practices. The company is committed to social responsibility, emphasizing health equity, sustainability, and a culture of belonging. Through initiatives such as Follow Your Heart, VSP Vision Care helps people maximize the value of their offerings, starting with eyewear. Recognized for its customer service excellence and commitment to diversity and inclusion, VSP Vision Care strives to empower human potential through sight. It has also been acknowledged as a top workplace in healthcare and is committed to supporting veterans and the military-connected community.

📋 Description

• Perform standard Facilities bookkeeping and accounting tasks with moderate supervision • Oversee building vendors’ financial data and accounting practices across all lines of business • Create and track 1,000+ purchase orders annually • Manage subsidiary accounts by verifying, allocating, and posting transactions to building general ledger accounts • Order shopping carts and manage and track purchase orders • Process and confirm invoices and work with suppliers on delinquent invoicing • Work with Construction Managers and Facilities Specialists on budget tracking, invoice management, and purchase order management for projects • Input financial and transactional data accurately into accounting workbooks and SRM • Track cash flow for delayed invoices and follow up on vendor payments • Maintain accurate Facilities budget workbooks • Maintain fixed-asset records, including depreciation, purchases, and sales • Manage VIM invoicing and review, code, and approve non-PO invoices • Problem-solve incoming invoices • Work closely with the finance partner to track assets and depreciation

🎯 Requirements

• One to two years of experience in an accounting environment • Knowledge of clerical or construction bookkeeping principles and practices • Ability to perform detailed work with numerical data and make arithmetic computations accurately • Excellent organizational skills and ability to meet tight deadlines • 10-key by touch (7,000 ksph) • Ability to key both alpha and numeric (6,000 ksph) • Clean credit history as reported by credit report • For remote roles, demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings • Preferred: Experience supporting Facilities, Retail and Commercial Construction, Facilities Maintenance, Property Management, or similar operational environments • Preferred: Experience with SAP, Coupa, VIM, Smartsheet, FEXA, Microsoft 365, and advanced Excel • Preferred: Strong analytical and problem-solving skills • Preferred: Ability to build effective partnerships with vendors and cross-functional teams • Preferred: Ownership, accountability, adaptability, attention to detail, and ability to manage priorities in a fast-paced environment • Must comply with drug-free workplace requirements and pre-employment substance abuse testing

🏖️ Benefits

• Eligible bonuses and commissions may be included in the compensation package • VSP Vision benefits are available (specific benefits linked in posting) • Remote work arrangement