Travel Onboarding Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $55.4k - $72k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🚀 Onboarding Specialist

👻 Ghost score 1%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Westinghouse Electric Company

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

⚡ Energy

🏭 Manufacturing

Energy • Nuclear • Manufacturing

Westinghouse Electric Company is a leader in the nuclear energy sector, providing innovative solutions and advanced technologies for nuclear power generation. With a strong focus on safety and sustainability, Westinghouse develops and manufactures a range of nuclear components, including pressurized water reactors and small modular reactors. The company also offers extensive training and resource solutions to enhance operational efficiency and support the nuclear industry’s commitment to carbon-free energy.

📋 Description

• Coordinate mobilization efforts for four active field projects and prepare 200+ personnel for project start dates and staggered arrivals • Manage workforce mobilization logistics for 200+ employees across multiple job sites • Organize rental vehicle assignments around employee drug-testing schedules • Rebook flights and adjust rental car, hotel, onboarding, and badging schedules during travel disruptions • Administer random drug testing operations for day and night shifts, including expedited 24-hour turnaround • Reconcile CTA card transactions, categorizing 1,000+ line items by job activity and location • Coordinate rental vehicle swaps and contract extensions across shifts and weekends • Process vehicle damage reports and arrange towing or replacements • Maintain DISA rosters for customer sites and deactivate personnel in DISA and OSCA systems upon job completion • Track rental vehicle mileage across multiple job sites • Manage hotel accommodations, check-ins, and weekly invoice reconciliation • Reconcile company P-card transactions with safety council invoices • Coordinate rapid redeployment of personnel between projects, including safety compliance, drug testing, mobilization, and lodging • Maintain workforce rosters and submit mobilization/demobilization data for payroll processing and billing • Conduct weekly hotel-folio reconciliation to ensure accurate billing, check-outs, and prevention of overcharges • Support Project Managers and Site Managers • Report to the Director of Industrial Projects

🎯 Requirements

• High school diploma or equivalent required • Associates degree preferred • 5+ years' experience in travel, site safety onboarding • Ability to plan and book travel, hotel, and transportation • Knowledge of site safety specifics, drug and background clearances • Experience supporting project and site managers • Experience reconciling corporate travel account transactions • Ability to administer random drug testing operations, including 24-hour turnaround requirements • Ability to maintain DISA and OSCA rosters and process personnel deactivations • Ability to manage workforce rosters and mobilization/demobilization data for payroll and billing • Ability to work across day and night shifts, weekends, and seven days a week as needed

🏖️ Benefits

• Comprehensive Medical benefits which could include medical, dental, vision, prescription coverage and Health Savings Account (HSA) with employer contributions options • Wellness Programs, including Employee Assistance Program for employees and household members • 401(k) with Company Match Contributions • Paid Vacations and Company Holidays • Flexible Work Arrangements • Educational Reimbursement and Comprehensive Career Programs • Global Recognition and Service Programs • Employee Referral Program