Program Coordinator

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🔥 3 minutes ago

🐊 Florida – Remote

🐊 Florida – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

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WFG

WebsiteLinkedInAll Job Openings

51 - 200 employees

🏭 Manufacturing

🏠 Real Estate

🏗️ Construction

Manufacturing • Real Estate • Construction

WFG is a Czech business group (also branded Wood Forest / WOOD FOREST) whose roots trace back to 1992. The group’s activities include forestry and the sale of timber and wood products; design, manufacture and implementation of woodworking technologies; production and sale of upholstered furniture; real estate development and property management (residential and commercial) in the Czech Republic and Slovenia; and general construction services. The group also operates car sales and service activities and provides secured financing for business projects and financial investments. WFG appears to be a diversified holding focused on timber/wood industries, manufacturing and property development.

📋 Description

• Schedule, coordinate, and run CE events from setup through close, ensuring each event stays on its required timeline. • Serve as the single point of contact for Title Agents – confirming event details, securing sign-in/sign-out sheets, attendee lists, and surveys, and following up persistently until each item is received. • Coordinate instructors and CE vendors: confirm bookings, collect W-9s, manage handouts and materials, and resolve logistics. • Coordinate with WFG sales reps to tie each event to the correct rep/territory and route survey results to reps and their managers. • Execute the full event email cadence (from pre-event registration through post-event credit/follow-up communications) accurately and on schedule. • Coordinate registration site setup and marketing kit requests/distribution, and track marketing status per event. • Pull and monitor registration reports, track counts against thresholds, and flag low-registration events for go/no-go decisions. • Process CE credits: issue certificates and self-report rosters to state regulatory bodies where required. • Prepare and assemble regulatory filings and provider/instructor/course approval packets for leadership review and sign-off. • Maintain organized records for state audits and recordkeeping requirements. • Produce the monthly Program Report and analysis that demonstrate the impact of the

🎯 Requirements

• Exceptional attention to detail. Catches the small things; nothing falls through the cracks across many concurrent events. • Highly organized & process-oriented. Thrives inside defined systems, SOPs, and tracking sheets; keeps everything current and auditable. • Strong people skills with persistent follow-up. Comfortable being the point of contact for Title Agents, instructors, and sales reps – chasing sign-in sheets, surveys, W9s, and counts in a friendly, professional, relentless way. • Self-directed and reliable. Owns the daily workflow with minimal supervision and escalates the right issues at the right time. • Data & tooling fluency. Confident in Excel/spreadsheets and CRM systems; can pull, read, and maintain reports and tracking data accurately. • Clear written communication. Professional email and document writing; can follow templates exactly and represent the program well. • CRM administration experience. The program is expected to migrate from CRM to another; this role may help drive that migration. • Real estate, title, or continuing-education industry background. Familiarity with CE/regulatory processes or the title/real estate world is a plus. • Event coordination experience. Prior experience coordinating events, training, or programs across multiple stakeholders. • AI Agent experience, Comfort using AI tools to increase efficiency in drafting, summarizing, and organizing, paired with the judgment to verify AI output against source materials before it's relied upon.