Senior Grants Specialist – Neurology

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WashU IT

WebsiteLinkedInAll Job Openings

501 - 1000 employees

📚 Education

🏢 Enterprise

☁️ SaaS

Education • Enterprise • SaaS

WashU IT is the information technology department of Washington University in St. Louis, providing essential IT services and support for the university's students, faculty, and staff. The department is integral to facilitating the university’s academic, research, and administrative functions, ensuring that technological resources and solutions are efficiently delivered and maintained across the university’s campuses. WashU IT also plays a crucial role in helping the university confront complex technological challenges and enhance its operational capabilities.

📋 Description

• Perform pre-award grant duties for complex proposals, including program projects, ARPA-H, DOD, and DOE applications • Work with faculty on proposal preparation and submission • Manage proposal budgets, analyses, and justifications • Gather protocol information and non-technical proposal components • Liaise between the Chair, faculty, and department administrators • Monitor federal and university research administration developments and regulations • Coordinate submissions, pricing quotes, signatures, agency forms, online budget documents, and subaward setup • Coordinate with Post-award and OSRS to implement contracts and subcontracts • Review complex notices of award and communicate special terms, conditions, and committed effort • Monitor annual agency reports, including RPPRs • Coordinate transfers of grants and contracts into and out of WashU • Support research compliance requests involving biosketches, trainees, and human or animal protocol approvals • Analyze grant submission, award, rejection, and funding-trend metrics • Organize action plans and deadline alerts for continuations, renewals, and progress reports • Close complex sponsored project accounts and submit final reports and invention statements • Manage complex sponsored-project budgets, expenditures, reconciliations, subawards, and purchasing documents • Process grant-agency correspondence, budget changes, prior approvals, no-cost extensions, and carry-forward requests • Maintain grant databases and prepare monthly financial reports for PIs and senior leadership • Assist with fund reconciliation, spending monitoring, overdrafts, cost-sharing commitments, and budget adjustments • Provide fund-management guidance to PIs and process necessary budgetary changes • Prepare invoices and track sponsor payments when applicable • Assist senior leadership with special projects and perform other assigned duties

🎯 Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education • 3 years of relevant experience • Experience managing complex pre-award and post-award sponsored projects • Knowledge of S2S, Research Management System (RMS), and SUBS system preferred • Knowledge of agency guidelines preferred • Proficiency with accounting processes and computerized accounting • Computer literacy and Microsoft Office proficiency • Experience with IBM Cognos Analytics and Workday Software • Grant administration knowledge • Deadline management skills • Analytical and written communication skills • No specific certification or professional license is required • A driver's license is not required

🏖️ Benefits

• Up to 22 days of vacation • 10 recognized holidays • Sick time • Competitive health insurance packages with priority appointments and lower copays/coinsurance • Free Metro transit U-Pass for eligible employees • Defined contribution 403(b) Retirement Savings Plan with university contributions starting at 7% • Wellness challenges • Annual health screenings • Mental health resources • Mindfulness programs and courses • Employee assistance program (EAP) • Financial resources • Access to dietitians • 4 weeks of caregiver leave to bond with a new child • Family care resources for continued childcare needs • Adult care support • Tuition coverage for employees and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years