Centralized Scheduling Specialist

🔥 21 minutes ago

⚔️ Virginia, West Virginia – Remote

⚔️ Virginia – Remote ⛰️ West Virginia – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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WVU Medicine

WebsiteLinkedInAll Job Openings

10,000+ employees

🏥 Healthcare

⚕️ Healthcare Insurance

Healthcare • Healthcare Insurance

WVU Medicine is a comprehensive health system affiliated with West Virginia University, providing medical services through a network of hospitals across West Virginia. The system includes notable facilities such as J. W. Ruby Memorial Hospital, WVU Medicine Children's, and various other regional medical centers. WVU Medicine offers a wide range of healthcare services, including specialized and advanced medical treatments such as robotic heart surgery. It's also involved in medical education, research, and community health initiatives, emphasizing a mission of delivering high-quality care to the communities it serves.

📋 Description

• Provide administrative support for requests for time off • Coordinate provider scheduling within the EMR, including faculty, residents, and mid-levels • Communicate with the Coordinator of Patient Access and Registration Specialists • Schedule and reschedule patient visits based on system changes • Build templates for newly hired providers • Make changes to existing provider templates • Implement daily schedule changes based on written policy and provider requests • Manage patient appointments affected by provider schedule changes, including bumping patients • Call patients to reschedule bumped appointments • Enter and maintain current provider scheduling data in the database • Review, verify, and manage schedules according to departmental specifications • Notify appropriate personnel of scheduling changes caused by patient cancellations • Recommend alternatives to optimize visit or procedure efficiency • Keep clinic schedules up to date • Communicate schedule changes to staff so patients are notified • Monitor holidays and call-offs for medical staff and adjust schedules with leadership approval • Maintain current clinic scheduling protocols and communicate necessary changes

🎯 Requirements

• High school diploma or equivalent • Two (2) years of experience in a health care setting • Extended periods of sitting at a computer terminal • Must possess mobility to move throughout department as well as off-site locations • Bachelor’s degree in Business or Health Care Administration or related field (preferred) • Two years of experience in a health care setting in a high volume, academic environment (preferred)