Area Office Administrator

🔥 0 minutes ago

🤠 Texas – Remote

🤠 Texas – Remote

💵 $16 - $18 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 0%

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Young Life

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 1941

💼 Consulting

✈️ Travel

🤲 Charity

Consulting • Travel • Charity

Young Life is a global Christian mission organization dedicated to introducing adolescents to Jesus Christ and helping them to grow in their faith. The organization focuses on building personal relationships with young people and providing fun, adventurous, life-changing experiences. Its mission involves working in communities alongside like-minded adults, including volunteer leaders and staff, to engage with and support youth. Young Life also emphasizes the importance of authentic friendships and creating spaces where young people feel loved and accepted, regardless of their background.

📋 Description

• Provide administrative support to enable the Young Life field ministry area office to function in an organized and efficient manner • Answer correspondence, file documents, prepare mailings and answer phones • Respond to voicemail, email and phone calls in a timely and professional manner • Gather articles, pictures, layout and production materials for newsletters • Create club/event postcards, flyers and maps • Send prayer emails, monthly updates and personal support mailings • Create and maintain the area M-Site • Send thank-you letters to donors • Interact with area office assistants, area directors, area committee members, volunteer team leaders and leaders • Process and track donations • Maintain donor, leader, parent, kid, newsletter, banquet and other contact databases • Ensure leader forms, driver questionnaires and criminal background checks are up to date • Manage monthly expenses, budgets, bank account records, FDT and staff expense reports • Pay bills, submit financial records and donations, evaluate monthly financial status and update FDT • Track vacation, sick and personal days and submit timesheets for staff • Complete personnel action requests and hiring or termination documents • Coordinate area staff, leadership and committee meetings • Track camp participation, payments, health forms and fundraising credits • Send camp communications, create brochures and coordinate camp contracts and forms • Coordinate banquet, golf marathon and auction invitations, sponsorships, guest lists, RSVPs, donations and thank-you notes • Train area office assistants, area directors, area committee members and volunteer leaders on field administration processes and applications

🎯 Requirements

• High school education or its equivalent • Associates degree preferred • Previous administrative assistant experience preferred • Ability to type 55 to 60 words per minute with few errors • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint • Strong organizational skills with attention to detail and processes, with capability of handling concurrent tasks and constant interruptions • Good grammar skills and strong written and verbal communication skills • Ability to maintain confidentiality • Basic accounting skills • Detail oriented multi-tasking ability • Proven relational skills with both kids and adults • Initiative with developing processes/systems around events, data organization and maintenance • Great customer service skills • Employees must sign a Statement of Faith • Employees must profess belief in Jesus Christ as personal Savior and Lord and subscribe to Young Life’s required statements and policies

🏖️ Benefits

• Ongoing education encouraged