Senior Program Associate

🕒 August 20

🏛️ District of Columbia – Remote

🏛️ District of Columbia – Remote

💵 $65k - $73k / year

⏰ Full Time

🟠 Senior

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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ZERO TO THREE

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1992

📚 Education

🤝 Non-profit

🌍 Social Impact

💰 $4.2M Grant on 2022-09

Education • Non-profit • Social Impact

ZERO TO THREE is an organization specializing in early childhood development, focusing on children aged 0 to 3. It translates the science of this critical stage of childhood into resources, training, and solutions. ZERO TO THREE provides support to families, professionals, and policymakers to foster healthy development from the beginning. The organization emphasizes the importance of early mental health, emotional well-being, and the overall health of babies and toddlers. It offers training programs for parents and educators, advocating for policies beneficial to early childhood care and welfare while promoting equity, diversity, and inclusion in all its endeavors.

📋 Description

• Provide administrative and operational support to the Chief Policy Officer and senior leaders • Manage calendars, meetings, travel arrangements, correspondence, and project coordination • Prepare briefing materials, reports, agendas, presentations, meeting notes, and follow-up communications • Maintain electronic filing systems, records, calendars, supplies, and materials • Coordinate Policy Center leadership meetings, work group board meetings, and executive matters • Liaise with staff, external partners, vendors, consultants, and stakeholders • Process invoices, contracts, expense reports, reimbursements, purchase orders, and other financial documentation • Monitor budgets, expenditures, project finances, and financial reporting • Support grant administration and maintain accurate organizational records • Plan and execute virtual, hybrid, and in-person meetings and events, including logistics and on-site support • Develop reports, dashboards, presentations, briefing materials, project trackers, and performance metrics • Collect, organize, and analyze information for decision-making and strategic planning • Provide customer service and respond to stakeholder inquiries • Leverage AI tools and automation to improve scheduling, reporting, meeting preparation, document management, collaboration, and productivity • Recommend and implement technology solutions and perform other assigned duties

🎯 Requirements

• Six years of relevant experience • Experience supporting senior executives or organizational leadership • Experience processing financial documents, invoices, contracts, budgets, and expense reports • Strong event planning and logistical coordination experience, including on-site event support • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint • Experience with project management platforms such as Asana, Microsoft Project, or similar systems • Experience with financial management software and reporting tools • Knowledge of CRM systems such as Salesforce • Experience implementing workflow automation, AI-enabled productivity tools, or knowledge management systems such as Microsoft Copilot and Power Automate • Experience developing executive-level presentations, reports, and dashboards • Experience using AI tools and digital technologies to improve productivity and operational effectiveness • Ability to maintain confidentiality and handle sensitive information with discretion • Bachelor's degree in Business Administration, Public Administration, Communications, Operations Management, or a related field, or equivalent combination of education and experience • Must reside within the Washington, DC Metro area

🏖️ Benefits

• Medical insurance • Dental insurance • Vision insurance • HRA • Retirement contributions • Generous leave benefits