Event Specialist

🕒 2 days ago

🇺🇸 United States – Remote

💵 $55k - $65k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🎪 Events

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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Corporate Travel Management (CTM) Group

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

💼 Consulting

📦 Logistics

🏨 Hospitality

Consulting • Logistics • Hospitality

Corporate Travel Management (CTM) is a global leader in business travel management services. CTM delivers tailored travel management solutions, encompassing corporate travel, meetings and events, and innovative travel technology. With a focus on driving savings, efficiency, and safety for companies and their travelers, CTM offers a uniquely designed global business travel management program that aims to provide excellent customer service and measurable ROI. By taking a consultative approach, CTM creates customized travel programs to meet the unique goals of businesses worldwide, supported by a dedicated global travel team and an integrated technology platform.

📋 Description

• Lead clients through event planning phases using milestone-based planning practices and clearly communicate timelines, deliverables, and expectations • Support the planning and delivery of meetings, conferences, and events • Utilize event management tools, templates, and documentation for planning, execution, and reporting • Develop and maintain registration sites, attendee communications, reporting, and event technology solutions • Conduct technology demonstrations and training sessions for event management platforms • Support venue sourcing and maintain proficiency across registration and event technology platforms • Assist with attendee management, housing coordination, transportation logistics, audiovisual coordination, food and beverage planning, and virtual meeting support • Maintain and track event budgets, identifying risks, opportunities, and cost-saving recommendations • Present approved pricing for additional services and support revenue-generating opportunities • Generate reports and analyze event-related data to support client objectives and business decisions • Follow sales-to-operations handoff processes for seamless onboarding and delivery of new events • Provide clients with status updates regarding milestones, registration activity, budget tracking, and event progress • Build and maintain relationships with clients, suppliers, venues, and internal stakeholders • Stay informed on emerging event technology solutions, industry trends, and best practices • Identify process, efficiency, and client-outcome improvements and share recommendations with leadership • Maintain accurate event records, tracking tools, and reporting systems • Provide on-site event support and travel as required

🎯 Requirements

• Bachelor's degree in Event Management, Hospitality Management, Business Administration, Communications, or a related field preferred; equivalent experience may be substituted • Two to five years of experience in event planning, meeting management, hospitality, conference services, or a related field • Experience supporting registration platforms, attendee management systems, or event technology solutions preferred • Experience managing multiple projects and deadlines in a client-facing environment • Knowledge of corporate meetings, conferences, and event operations preferred • Knowledge of meeting and event planning principles, processes, and industry best practices • Understanding of attendee management, venue sourcing, registration technology, virtual meeting solutions, housing management, and event logistics • Ability to learn and adapt to various event technology and registration platforms • Strong organizational and project management skills with the ability to manage multiple events simultaneously • Excellent communication, presentation, and client relationship management skills • Ability to analyze event data and prepare accurate reports and recommendations • Knowledge of budget management principles and the ability to identify risks and opportunities • Strong problem-solving, critical thinking, and decision-making abilities • Proven ability to collaborate effectively across departments and with external stakeholders • Customer-focused mindset with a commitment to delivering exceptional service • Strong attention to detail and commitment to accuracy • Ability to work independently while contributing effectively to a team environment • Proficiency with Microsoft Office Suite and event-related technology platforms • Professional, collaborative, and supportive interaction skills • Ability to meet deadlines and prioritize simultaneous requests • Creative and analytical thinking with strong problem-solving and consultative skills • Ability to remain calm under pressure and proactively contribute • Ability to do basic math • Ability to read and interpret information • Regular and reliable attendance

🏖️ Benefits

• Company Paid Basic Life & AD&D Insurance • Company Paid Short-Term Disability • Voluntary Long-Term Disability Insurance • Robust Wellness Program with incentives available to save money on your medical insurance premiums • Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection and Legal Coverage • Three medical plan offerings including a High Deductible Health Plan, HMO plan (available in select states) and a Co-Pay medical plan • Health Savings Account (HSA) with company core contribution and match, on a per pay period basis if enrolled in the HDHP medical plan • Flexible Spending Accounts • Dependent Care Savings Account • Dental Insurance Plan • Vision Insurance Plan • 9 Company Paid Holidays including the day after Thanksgiving • Generous paid time off programs for vacation and sick days • Employee Assistance Plan with access to Talk Space Therapy • Family Medical Leave • Paid Parental Leave (4 weeks) • Maternity benefits utilizing company paid STD, plus Parental Leave (4 weeks) • Bereavement Leave • 401(k) Retirement Plan with a generous match per pay period • Student Loan Payment Match • Flexible work environments, including onsite, hybrid, or fully virtual arrangements depending on role, location, and business needs