Transactions Analyst, BC & Yukon

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AGNT

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2021

📣 Marketing

💼 Consulting

🤝 B2B

Marketing • Consulting • B2B

AGNT is an experience studio based in Covington, KY that specializes in innovation, design, marketing, and development. The agency partners with startups, established brands, agencies and public clients to deliver UX, digital products, websites, events, and integrated marketing campaigns. AGNT offers a full-stack team — designers, developers, content creators, and strategists — to take projects from concept to completion and help clients move quickly without hiring an internal team.

📋 Description

• Coordinate the flow of documentation from agents to the office, solicitors, and other real estate companies involved in contracts • Process deal files from deal entry through closing and process listing contracts when necessary • Review contracts and accompanying documents in Skyslope • Perform data entry into BackOffice, calculate commissions, and verify MLS data • Process residential, commercial, lease, service/fee agreement, referral, and cancellation transactions • Request missing documentation from agents and confirm all required documentation is present before closing • Follow up with agents regarding missing paperwork and escalate issues to a managing broker when necessary • Generate Trade Records and provide copies to agents • Verify deposit information and ensure client funds are deposited into the trust account on time • Convey accurate instructions, invoices, and paperwork to solicitors and outside brokerages • Report outstanding issues to the Provincial Transaction Team Lead and follow Team Lead procedures • Maintain conveyance email accounts and respond to agent, staff, and external inquiries • Ensure files receive final sign-off by the Provincial Administrator Broker when applicable • Coordinate with the payouts department to facilitate lawyer payments and commission releases • Attend orientation, FINTRAC training, team meetings, provincial and national meetings, and monthly training sessions • Drive technology adoption, agent enablement, and digital innovation across the province • Champion adoption of Skyslope, Slack, CRM of Choice, My eXp, and other core platforms • Partner with technology and training teams on technology rollouts • Monitor agent adoption metrics, identify friction points, and recommend solutions • Provide frontline support on transactions, system navigation, and technology compliance workflows • Lead or co-facilitate provincial training sessions and maintain a resource library or knowledge base • Liaise between field operations and national technology teams and participate in innovation pilots • Maintain communication with team members and supervisors through email, instant messaging, video conferences, and other channels • Attend virtual meetings, provide progress updates, and participate in discussions • Complete assigned projects accurately, manage workload and deadlines, collaborate remotely, and respond during agreed-upon working hours

🎯 Requirements

• High school diploma required or equivalent years of applicable experience • 2+ years of experience in real estate transaction processing required • Computer experience essential • Real estate or legal conveyancing experience strongly preferred • Basic knowledge of Canadian real estate transaction requirements and provincial processes • Knowledge of G-Suite, Skyslope, LoneWolf (BackOffice), and HubSpot an asset • Able to process 200–300 transactions within the process • Ability to process an average of 35 new deals per week within assigned boards • Proficient knowledge of G Suite required; Microsoft Office experience is a bonus • Dedicated home-office/work space • Aptitude and adaptability for using online platforms and software to work remotely • Strong attention to detail • Excellent written and verbal communication and customer service skills • Professional telephone skills • Excellent critical thinking and problem-solving skills • Ability to build relationships with agents, lawyers, notaries, and managing brokers • Ability to work under time constraints and in a fast-paced environment • Agile and flexible attitude • Conflict resolution and active listening skills • Ability to complete individual tasks and work on a team • Experience in the real estate industry strongly preferred • Experience coordinating events and group activities • Responsible, dependable, and trustworthy • Task-oriented, organized, follows systems, and pays attention to details • Must remain adaptable when the designated board or transaction range changes • Agent-centric mindset

🏖️ Benefits

• Employer paid Medical coverage • Dental & Vision benefits • Company supplied equipment; laptop, monitor, headset • RRSP with up to a 4% match • Fully remote environment • Amazing company culture • 24/7 access to collaborative tools & training • Training opportunities and self-directed learning