Transactions Analyst – QC

Job not on LinkedIn

🔥 1 minute ago

🇨🇦 Canada – Remote

⏰ Full Time

🟢 Junior

🧐 Analyst

🚫👨‍🎓 No degree required

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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AGNT

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2021

📣 Marketing

💼 Consulting

🤝 B2B

Marketing • Consulting • B2B

AGNT is an experience studio based in Covington, KY that specializes in innovation, design, marketing, and development. The agency partners with startups, established brands, agencies and public clients to deliver UX, digital products, websites, events, and integrated marketing campaigns. AGNT offers a full-stack team — designers, developers, content creators, and strategists — to take projects from concept to completion and help clients move quickly without hiring an internal team.

📋 Description

• Coordinate documentation flow from agents to the office, solicitors, and other real estate companies involved in contracts • Process deal files from entry through closing, including listing contracts when necessary • Review contracts and accompanying documents in Skyslope • Perform data entry into BackOffice • Calculate commissions accurately and verify MLS data • Process residential, commercial, lease, service/fee agreement, referral, and cancellation transactions • Request missing documentation from agents in Skyslope and follow up on outstanding paperwork • Confirm required documentation is complete before closing • Escalate issues to the managing broker when necessary • Generate Trade Records and provide copies to agents • Verify deposit information and ensure client funds are deposited into the trust account on time • Convey instructions, invoices, and paperwork to solicitors and outside brokerages • Report outstanding issues to the Provincial Transaction Team Lead • Maintain personal and central conveyance email accounts and respond to inquiries • Ensure final file sign-off by the Provincial Administrator Broker when applicable • Coordinate with the payouts department to release commissions and send funds to lawyers and brokerages • Attend orientation, FINTRAC training, team meetings, provincial and national meetings, and monthly training sessions • Drive adoption of Skyslope, Slack, CRM, My eXp, and other core platforms • Support agents and staff with transactions, system navigation, and technology compliance workflows • Lead or co-facilitate provincial training sessions and maintain a resource library or knowledge base • Liaise with field operations and national technology teams on local challenges and innovation pilots • Monitor agent adoption metrics and recommend solutions • Maintain regular communication, attend virtual meetings, provide progress updates, and collaborate using remote tools • Manage workload, meet deadlines, complete assigned projects, and maintain data security and confidentiality

🎯 Requirements

• High school diploma required or equivalent years of applicable experience • Must be bilingual in English and French • 1+ years of experience in real estate transactions processing preferred • Computer experience essential • Basic knowledge of the OACIQ and Canadian Real Estate Transaction requirements & provincial processes • Proficient knowledge of G Suite required • Knowledge of Google Docs & Sheets, and eZmax is an asset • Microsoft Office experience is a bonus • Remote work experience required • Dedicated home-office/work space • Advanced Trello experience preferred • Aptitude for using online platforms and software to work remotely • Strong attention to detail • Excellent written and verbal communication skills • Excellent critical thinking and problem-solving skills • Experience in coordinating events and group activities • Conflict resolution and active listening abilities • Ability to build relationships with Brokers/Agents, Notaries, DA, and co-workers • Able to carry upwards of 100+ transactions within the process • Able to process deals and listing contracts quickly and efficiently • Ability to work under time restraints and in a fast-paced environment • Responsible, dependable, and trustworthy • Task-oriented, organized, follows systems, and works well in a team • Ability to remain adaptable as workload or designated board changes

🏖️ Benefits

• Employer paid Medical coverage • Dental & Vision benefits • Company supplied equipment; laptop, monitor, headset • RRSP with up to a 4% match • Fully remote environment • Amazing company culture