Administrative Assistant – Bookkeeping, Operations Support

Job not on LinkedIn

🕒 2 days ago

🇨🇦 Canada – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Best Office Staff - Recruitment

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2019

🎯 Recruiter

💼 Consulting

🤝 B2B

Recruitment • Consulting • B2B

Best Office Staff - Recruitment is a firm that provides virtual outsourcing and staffing solutions for business owners. They position themselves as “Outsourcing Staff Experts,” sourcing and placing qualified remote staff across functions such as sales, bookkeeping, lead generation, appointment setting, customer experience, reception, marketing, customer service, scheduling, and lead qualification. The founders’ experience running businesses virtually informs their consulting-style approach to helping clients hire and manage virtual staff.

📋 Description

• Manage email correspondence and calendar scheduling • Draft and send client communications and welcome letters • Coordinate with clients, vendors, and internal teams • Assist with bookkeeping, invoicing, and payroll-related tasks • Review and reconcile expenses and maintain accurate financial records • Prepare estimates, proposals, and other business documents • Follow up with clients, vendors, and external parties on outstanding items • Create and maintain SOPs and administrative documentation • Maintain organized records and support day-to-day business operations • Provide general administrative support as needed

🎯 Requirements

• 2+ years of experience as an Administrative Assistant or similar role • Experience with bookkeeping, invoicing, and payroll • Strong Excel skills and experience with QuickBooks • Experience with email and calendar management • Strong client coordination and communication skills • Excellent organizational and time-management skills • Highly detail-oriented with strong follow-through • Strong written and verbal English communication skills • Able to multitask and work independently • Experience in Construction, Manufacturing, Home Improvement, or a related industry is a plus • Windows 11 Home/Pro • i5 or Ryzen 5 processor or higher • 16GB RAM • Dual Screen, noise-cancelling headset, and a camera

🏖️ Benefits

• Remote work setup • Windows 11 Home/Pro workstation • i5 or Ryzen 5 processor or higher • 16GB RAM • Dual screen • Noise-cancelling headset • Camera