Travel Administrative Assistant

Job not on LinkedIn

🔥 15 hours ago

🇨🇦 Canada – Remote

💵 $23 - $27 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 3%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Mud Bay Drilling

WebsiteLinkedInAll Job Openings

11 - 50 employees

🏗️ Construction

Construction

Mud Bay Drilling is a company that has built a strong reputation since 1972 in the field of geotechnical drilling, environmental drilling, and in-situ testing. They provide high-quality services in a safe, reliable, and cost-effective manner. Their knowledgeable staff is experienced in geotechnical and environmental sampling, decontamination protocols, and the installation of monitoring wells and various sampling equipment. Mud Bay Drilling has offices in Surrey and Kelowna, British Columbia, and became part of the ConeTec family of companies in 2015.

📋 Description

• Manage travel requests and travel bookings for the Travel Coordinator • Track flight, hotel and rental vehicle bookings using an internal Access database • Provide travel reports, travel summaries and expense data as requested • Reconcile travel credit cards • Coordinate communication between field crews, project managers, and internal departments • Support onboarding activities, training coordination, and scheduling for division personnel • Perform general filing, photocopying, scanning, ordering supplies, and maintaining office organization • Perform additional administrative duties, special projects, and support activities as required

🎯 Requirements

• Strong organizational, planning, and time-management skills • Exceptional attention to detail and ability to maintain confidentiality • Excellent verbal and written communication skills • Proven ability to prioritize multiple tasks and adapt to changing priorities • Self-motivated with the ability to work independently and collaboratively within a team environment • Strong computer skills, including Microsoft Office Suite (Outlook, Word, Excel, Access, PowerPoint, and Teams) • Experience coordinating projects, schedules, or administrative functions in a project-based environment is considered a strong asset • Experience in engineering, construction, geotechnical, drilling, or other industrial sectors is considered an asset • Professional demeanor with strong interpersonal and stakeholder relationship-building skills • Experience with document management systems and business software platforms is considered an asset • Administrative Assistant Certificate, Business Administration Diploma, or equivalent education and experience preferred • Post-secondary education in business administration, project coordination, or a related field is considered an asset