Executive Coordinator

Job not on LinkedIn

🔥 1 minute ago

🇨🇦 Canada – Remote

💵 $60k - $70k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

👔 Executive

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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The Sutherland Group of Companies

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1995

🏗️ Construction

📦 Logistics

🚗 Transport

Construction • Logistics • Transport

The Sutherland Group of Companies is an integrated network of heavy-industry businesses that creates end-to-end supply chain and project solutions, extending from equipment and logistics through to people, safety, and environmental stewardship. Its group includes companies focused on mining development, earthworks and heavy civil construction, drilling and blasting, aggregates and industrial project support; forestry services including wood-fiber processing and road building; rock drilling and blasting for construction; repair, maintenance, welding and fabrication for commercial transport and heavy equipment; and transportation of logs, wood residuals, general freight and heavy haul. The Group also includes an Osoyoos Indian Band limited partnership and emphasizes innovation, safety, sustainability, workforce development and community engagement.

📋 Description

• Coordinate executive calendars, meetings, travel, and administrative priorities for the Operations and leadership team • Prepare reports, presentations, meeting materials, executive correspondence, and business documentation • Track action items, commitments, deadlines, and key initiatives to ensure timely follow-through and accountability • Support project startup activities, including permits, compliance documentation, vendor onboarding, and project administration • Coordinate bid submissions, proposals, client documentation, tender packages, and business development activities • Manage records, document control, contracts, approvals, filing systems, and corporate administrative processes • Support leadership initiatives, onboarding activities, meetings, employee events, and organizational programs • Coordinate between leadership, project teams, accounting, operations, clients, vendors, and external stakeholders • Perform additional responsibilities as required

🎯 Requirements

• Diploma, certificate, or equivalent experience in Business Administration, Office Administration, Project Administration, or a related field • 2+ years of experience in executive support, administration, project coordination, business support, or a similar role • Strong organizational, time management, multitasking, and problem-solving skills with a high degree of accuracy and attention to detail • Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams • Excellent written and verbal communication skills • Ability to manage confidential information and build relationships across all levels of an organization • Experience supporting senior leaders and coordinating projects, business initiatives, meetings, or administrative processes is considered an asset • Experience with bid coordination, document control, contract administration, compliance documentation, or business development support is considered an asset • Familiarity with ERP, CRM, project management, or document management systems is considered an asset

🏖️ Benefits

• Competitive pay, comprehensive rewards, and benefits • Extended health, dental and vision • Life and travel insurance coverages • Comprehensive wellness and paramedical support • Employee assistance program • Generous pension matching • Referral bonus opportunities • Diverse career opportunities across transportation, logistics, industrial services, and construction • Opportunities to build a long-term career • Collaborative culture built on safety, respect, and transparency • Meaningful work supporting multiple businesses and teams

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