Mortgage Fulfillment Specialist – Administrator

Job not on LinkedIn

🕒 September 1

🇨🇦 Canada – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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The HR Pro.ca

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2020

💼 Consulting

🏥 Healthcare

📣 Marketing

Consulting • Healthcare • Marketing

The HR Pro. ca is a company dedicated to supporting small businesses through HR consulting and recruitment expertise. Their certified team of Human Resources professionals provides tailored solutions to meet both short-term and long-term HR needs, ensuring that business owners can focus on growth while having access to best practices in HR, leadership, and recruitment. The HR Pro fosters strong partnerships built on trust and confidentiality, prioritizing the interests of their clients.

📋 Description

• Manage mortgage files from conditional approval through funding • Prepare and send signing packages and track returned documents • Manage live offers and update property and application information in Finmo • Upload OTPs, MLS documents, and other required documentation to Finmo • Use AI tools for property data entry and review information for accuracy • Update applications to match signed documents • Update and tag files in Blu and move files through appropriate stages • Monitor conditions, deadlines, and outstanding documentation • Communicate file status and readiness for lender submission • Pull titles and complete related documentation • Complete and track FINTRAC/KYC requirements • Communicate with lenders, lawyers, FCT/FNF, and other external partners • Send lawyer and FCT/FNF instruction emails • Book insurance referrals and order appraisals and title searches • Organize emails, folders, and files • Process and track invoices • Support strategy calls and administrative tasks • Maintain internal systems, labels, and workflows • Support the mortgage team with additional administrative needs • Support partner email campaigns and communications • Assist with social media posts, updates, and short-form videos • Add relevant Facebook connections to the company’s business network • Support recurring initiatives such as Mortgage Minute

🎯 Requirements

• Excellent written and verbal communication skills • Highly organized and detail-oriented • Ability to manage multiple active files, competing priorities, and deadlines • Proactive approach and strong follow-through • Ability to handle confidential and sensitive information professionally and discreetly • Ability to work independently • Comfortable learning new systems and software • Comfortable using AI tools while applying human judgment and accuracy checks • Reliable, accountable, and able to follow through • Comfortable supporting mortgage administration and broader business/marketing tasks • Experience with Finmo, Blu mortgage, Loom, Ownwell, and Microsoft Suite • Comfortable joining team members for social events

🏖️ Benefits

• Remote work arrangement • Full-time contractor position • Team social events