Marketing Virtual Assistant – Production, AI Operations

Job not on LinkedIn

🕒 August 19

🇨🇦 Canada – Remote

💵 ₱60k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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VA Desk

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA Desk is a provider of managed, dedicated virtual assistants for modern businesses. They supply AI-enabled virtual assistants who are guided and supported with systems, training, and technical resources to integrate into solo founders' workflows or team-based operations. VA Desk handles recruitment, onboarding, HR support (attendance monitoring, reliability tracking, payroll), and IT support for company-managed equipment, offering scalable, cost-efficient execution support and structured workforce systems for businesses seeking outsourced talent.

📋 Description

• Prepare and process long-form podcast and YouTube content using established workflows • Edit and clean recordings in Descript by removing filler words and obvious verbal errors • Review and correct AI-generated transcripts, including spelling, names, terminology, and transcription errors • Apply approved branding, formatting, captions, and publishing templates • Prepare YouTube uploads and publish podcast episodes • Use OpusClip or similar AI tools to identify and prepare short-form content from long-form recordings • Review AI-generated clips for quality, context, and accurate representation of the speaker • Correct subtitles and transcription errors • Export and organize Reels, Shorts, Stories, and other short-form assets • Produce recurring creative assets using approved Canva templates and workflows • Update templates with accurate text, images, dates, names, locations, quotes, and other information • Batch recurring graphics and Stories; resize and export assets according to specifications • Perform quality checks for spacing, alignment, branding, formatting, and visual consistency • Schedule approved content through Metricool and native social platforms • Verify clients, accounts, dates, times, captions, links, tags, locations, formats, and assets before publishing • Upload approved Google Business Profile posts and photographs • Maintain organized Google Drive and other file structures using naming conventions • Manage ClickUp tasks, follow linked SOPs and checklists, update statuses, attach deliverables, and flag blockers • Review AI-generated outputs for incorrect information, spelling errors, poor edits, inaccurate subtitles, formatting issues, and other quality problems • Learn new platforms and workflows as the agency's technology environment evolves • Recover founder hours by transferring repeatable production workflows into a reliable, scalable production function • Improve consistency and accuracy, reduce rework, and progressively expand ownership across production workflows

🎯 Requirements

• Previous experience in digital marketing production, content production, video editing, social media, or Virtual Assistance • Excellent written English • Exceptional attention to detail • Strong organizational skills • Comfortable following detailed SOPs, checklists, and established workflows • Strong technical aptitude and confidence learning new software • Ability to work consistently across multiple clients, accounts, brands, and content libraries • Reliable internet connection and computer • Ability to work independently while knowing when to escalate issues • Availability for a full-time, 40-hour-per-week role • Genuine interest in a long-term position with increasing responsibility • Canva / Canva Pro • Descript • OpusClip or similar AI video tools • ChatGPT • Claude • ClickUp • Google Workspace • Google Drive • YouTube • Metricool or other social scheduling platforms • Google Business Profile • Basic video editing • Social media publishing platforms • Strong technical aptitude and ability to learn systems quickly • Extremely detail-oriented and quality-focused • Reliable and consistent • Organized across multiple clients, accounts, and projects • Comfortable with repetitive, structured production work • Able to follow established systems rather than reinventing them unnecessarily • Proactive about identifying and escalating genuine problems • Comfortable receiving direct feedback and applying it constructively • Willing to learn from each repetition of a workflow and become increasingly independent • Careful about verifying AI-generated work before it is published • Comfortable working asynchronously and managing assigned production deadlines • Honest about blockers and willing to ask questions when instructions are unclear • Experience with podcast production, preparing videos for YouTube, Reels, TikTok, or Shorts, AI-assisted content production, multiple marketing clients or brands, digital marketing agencies, detailed production SOPs, quality control or content review, project management platforms, basic graphic design and video editing are advantageous or nice-to-have

🏖️ Benefits

• Long-term position with increasing responsibility • Remote work setup • Full-time, 40-hour-per-week role • Opportunity to take ownership of more workflows and production responsibility as the agency grows