Real Estate Operations, Executive Administrative VA – Bilingual

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

🤝 B2B

🛍️ eCommerce

☁️ SaaS

B2B • eCommerce • SaaS

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Maintain transaction files, compliance documents, disclosure packets, and brokerage records. • Prepare listing paperwork, disclosures, contracts, and addenda using existing templates. • Track transaction timelines and monitor critical deadlines. • Coordinate showings, appointments, and scheduling with clients, agents, inspectors, and vendors. • Order and track inspections, appraisals, title work, surveys, and HOA/Condo documentation. • Enter and update MLS listings. • Draft routine correspondence for clients, lenders, title companies, and co-brokers. • Maintain and update CRM records, contacts, and follow-up reminders. • Organize and maintain digital files within Google Drive. • Maintain lease files and renewal calendars. • Prepare lease agreements, renewals, and addenda using company templates. • Respond to routine tenant inquiries and coordinate scheduling. • Manage listings across Airbnb, Furnished Finder, Zillow, Trulia, Redfin, and similar platforms. • Update listing content, photos, availability, and pricing as directed. • Maintain synchronized calendars using iCal. • Manage Gmail inboxes and Google Calendar scheduling. • Draft, edit, and organize documents using Google Docs and Google Sheets. • Perform online research, vendor sourcing, pricing comparisons, and market support research.

🎯 Requirements

• Advanced administrative or executive assistant experience. • Experience supporting real estate professionals, property managers, or short-term rental businesses is highly preferred. • Strong understanding of U.S. business communication and professionalism. • Excellent written and verbal English communication skills. • Outstanding organizational and time management abilities. • Strong analytical thinking and problem-solving skills. • Ability to prioritize multiple responsibilities independently. • Highly proactive with excellent follow-through. • Exceptional attention to detail. • Ability to maintain confidentiality and professionalism at all times. • Comfortable documenting and improving workflows through SOP creation. • Willingness to learn new software and automation tools. • Experience in real estate transaction coordination. • Property management or landlord administration experience. • Experience supporting Airbnb or furnished rental operations. • Familiarity with MLS systems (training provided). • Experience using CRM platforms. • Experience coordinating vendors and service providers. • Experience supporting executives or business owners. • Interest in automation and operational efficiency.

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • And more!