Grants Associate

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The African Climate Foundation

WebsiteLinkedInAll Job Openings

11 - 50 employees

The African Climate Foundation is the first African-led strategic grant-maker working at the nexus of climate change and development.

📋 Description

• Participate and contribute to the continuous improvement of the ACF grant application process and grants cycles. • Produce high-quality minutes and trackers of the proposal review meetings decisions. • Send invitations for application via the grants management system to applicants approved for full application at the proposal review meeting. • Assist applicants to effectively access the online application process to complete and submit the application. • Import received applications into the grants management system. • Conduct initial review of the applications to ensure all the required documents have been submitted and due diligence requirements met. • Follow up with applicants to address any due diligence or budget review comments. • Notify the relevant internal stakeholders for the next steps of the application review process. • Coordinates and monitors completion of grant processes, in accordance with defined requirements. • Ensure internal approvals of all progress reports, deliverables and any related payments. • Follow up with partners to address any progress report review comments. • Communicate agreement amendment requirements and follow up for required documentation and approvals to facilitate amendment. • Ensure all grant requirements have been met and get final confirmation to send out close-out letters for grants and requests that are closed in the system. • Ensure ongoing compliance by maintaining the grants management system and associated filing is kept up to date according to protocols. • Monitor and track all progress reports for active grants, consultancies and approved no-cost extensions. • Maintain and update progress report schedules and due dates within the grants management system. • Notify grantees of reporting due dates, disseminate reports to the relevant internal stakeholders for review and keep the record of reports received up to date. • Ensure application and due diligence documentation received are in accordance and in compliance with required standards. • Support the timely and accurate processing of all approved grants, consultancies, Service providers and sponsorships payments. • Monitor and track grantee, consultant, Service provider and sponsorship payments. • Communicate payment schedules internally. • Capture proof of payments in grants management system and send out the proof of payments to partners as soon as they are available. • Ensure accurate record-keeping of proof of payment for all grants, consultancies and sponsorships to support financial assurance and audit readiness. • Support Finance with annual audit preparation and provide information to auditors as required. • Ensure grant-related folders are up to date and in line with ACF’s knowledge management protocols. • Ensure and maintain the accurate capture of reporting schedules, payment date for grant tranches within the grants management system. • Maintain complete, up-to-date, and consistent grant records across ACF’s systems (including GivingData, SharePoint and Teams), ensuring data integrity and audit readiness. • Serve as Super-User for the ACF Grants Management System (GivingData), troubleshooting support, and continuous improvement recommendations. • Coordinate system user onboarding and training, manage user access and profiles, and ensure appropriate system usage across teams.

🎯 Requirements

• Minimum 3 years proven experience working in Grants Administration. • Experience working with non-profit organizations or in donor-funded environments. • Fully computer literate (Microsoft Office) with advanced Excel proficiency. • Experience with donor and grant making software advantageous (e.g GivingData). • Experience working collaboratively in cross-functional teams. • Ability to organize multiple tasks and manage deadlines. • Excellent written and verbal communication skills in English are essential. • Proficiency in French would be a strong advantage. • Exceptional interpersonal skills, with the ability to foster positive working relationships. • Detail oriented and works with high levels of accuracy. • Team focused. • Proactive, self-motivated, and able to work independently while contributing to a collaborative team environment. • High levels of integrity, discretion, and professionalism.

🏖️ Benefits

• Remote working considered for candidates in Nigeria, Senegal, Kenya, and South Africa. • Professional development opportunities.