Events Specialist

🕒 May 11

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🎪 Events

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Align Technology

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1997

🧬 Biotechnology

⚕️ Healthcare Insurance

☁️ SaaS

💰 $105M Series D on 2000-06

Biotechnology • Healthcare Insurance • SaaS

Align Technology is a global medical device company that is changing lives through better smiles. The company reimagines and reinvents orthodontic and restorative treatment delivery for millions of people worldwide with its advanced technology solutions such as the Invisalign® System, the most advanced clear aligner system trusted by approximately 18. 9 million people globally. Align Technology also offers iTero™ intraoral scanners to enhance the dental practice experience by improving clinical precision and patient interaction. As a leading player in its industry, Align Technology is committed to international expansion and strategic growth while fostering a diverse and innovative work culture.

📋 Description

• Plan, coordinate, and execute A-LIGN events including tradeshows, conferences, employee events, virtual events, dinners, and other ancillary activations • Manage all logistical elements of assigned events from inception to post-event wrap-up, including venue coordination, vendor management, shipping/receiving, booth setup, staffing, and on-site execution • Own event project plans in Asana, maintaining accurate timelines, task ownership, and status updates across all workstreams • Track and manage event budgets, expenses, KPIs, and ROI — flagging variances early and keeping stakeholders informed • Coordinate and communicate with internal teams (marketing, sales, HR) and external partners including agencies, hotels, AV companies, and exhibit houses • Manage production and procurement of promotional items and branded materials for events and other corporate needs • Handle administrative responsibilities including registration and attendee list management, employee communications, inventory management, and post-event reporting • Contribute ideas and fresh thinking to continuously improve the event program and attendee experience

🎯 Requirements

• Bachelor’s degree in hospitality, marketing, business, or other relevant field • 1–2 years of hands-on experience in event coordination or management, with direct exposure to conferences or tradeshows required • Demonstrated experience supporting on-site conference logistics — including booth management, vendor coordination, attendee management, and event-day execution • Experience using Asana or comparable project management tooling (e.g., Monday.com, Smartsheet) to manage multi-workstream projects • Exceptional attention to detail — you catch what others miss and take nothing for granted • Strong project management discipline: you work from structured plans, maintain organized task lists, and keep all stakeholders current without being asked • Self-starter with a high sense of urgency and ownership; you don’t wait to be told — you see what needs to happen and make it happen • Strong verbal and written communication skills with the ability to coordinate across functions confidently • Comfortable managing multiple events and competing deadlines simultaneously • Proficient in Microsoft Office (especially Excel and PowerPoint); Asana proficiency strongly preferred • Must be willing and able to travel up to 50% and work a flexible schedule as needed (evenings/weekends) • Must be able to lift up to 50lbs

🏖️ Benefits

• Healthcare, Dental, and Vision Benefits • Employer Paid Life Insurance and Disability Insurance • EAP - Employee Assistance Program • Pet Insurance • 401(k) Plan with Employer Matching • Competitive Bonus Structure • Home Office Reimbursement • Certification Reimbursement • Personalized Career Coaching • Generous Paid Time Off • Paid Office Closure December 25-January 1 • Vacation Bonus • Summer Hours