Operations Assistant – Mid-Level, Full-Time

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🕒 February 12

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Assistantly

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

👥 HR Tech

🎯 Recruiter

🏢 Enterprise

HR Tech • Recruitment • Enterprise

Assistantly is a company that specializes in providing top-tier virtual and executive assistants to businesses looking for efficient and cost-effective solutions. The company offers a wide range of services including administration, marketing, operations, finance, and client success, providing a substantial cost saving to clients. Assistantly focuses on easing the hiring, onboarding, managing, and retaining of highly skilled assistants by offering fully-managed and scalable plans with a fixed monthly rate. Their unique selling point is the provision of highly qualified "unicorn" assistants who are trained for efficiency and come with a dedicated success team, ensuring the best possible match for their clients' needs. Trusted by over 500 fast-growing companies worldwide, Assistantly's main goal is to help businesses grow faster and more effectively by managing the complexities of building a team.

📋 Description

• Support fast-growing businesses by bringing structure, consistency, and execution excellence to day-to-day operations • Help manage workflows, track priorities, and ensure processes are followed and improved—allowing leaders and teams to operate more effectively

🎯 Requirements

• Support daily operations, workflows, and internal processes • Track tasks, timelines, and deliverables across teams • Maintain documentation, SOPs, and operational records • Assist with project coordination and follow-ups • Prepare reports, summaries, and operational updates • Communicate with internal and external stakeholders as needed • Identify inefficiencies and suggest process improvements • Non-Negotiables • 3+ years of operations, admin, or coordination experience • Strong written and verbal English • Highly proactive with strong follow-through • Organized, detail-oriented, and process-driven • Comfortable working in fast-paced, high-accountability environments • Strong experience with Google Workspace and communication tools

🏖️ Benefits

• Competitive salary • Paid US holidays • Paid wellness days • Health & wellness allowance • Monthly profit sharing • AI, Operations, and Leadership upskilling • Dedicated Success Manager and long-term placement support