Assist World
51 - 200 employees
Founded 2022
🎯 Recruiter
🤝 B2B
Recruitment • B2B
<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.
Executive Assistant – Head of Legal
Job not on LinkedIn
🕒 February 23
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Assist World
51 - 200 employees
Founded 2022
🎯 Recruiter
🤝 B2B
Recruitment • B2B
<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.
📋 Description
• Manage and maintain a complex executive calendar • Schedule, reschedule, and coordinate internal and external meetings • Prioritize requests and protect executive time • Coordinate with stakeholders to ensure efficient scheduling • Monitor and manage inboxes related to scheduling needs • Manage monthly expense reporting using SAP Concur • Collect, organize, and upload receipts • Submit expense reports accurately and on time • Provide expense support for up to three executives • Book and coordinate executive travel (primarily train travel) • Manage itineraries and scheduling changes • Ensure smooth travel logistics and documentation • Provide administrative support for the Head of Legal • Assist with meeting preparation and documentation • Support deck creation and presentation formatting (PowerPoint) • Assist with general Microsoft Office-based tasks • Maintain organized documentation and digital files
🎯 Requirements
• 3–5+ years experience as an Executive Assistant supporting senior leadership • Strong experience in calendar management for executives • Experience handling executive expense reporting • Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) • Strong written and verbal English communication skills • Ability to work full-time in Eastern Time (US) • High level of discretion and professionalism • Strong organizational and prioritization skills • Experience using SAP Concur (Nice-to-Have) • Experience supporting Legal or Corporate Executives (Nice-to-Have) • Strong PowerPoint deck creation skills (Nice-to-Have) • Canva proficiency (Nice-to-Have) • Experience in fast-growing or multi-location companies (Nice-to-Have) • Exposure to global operations (Nice-to-Have)
🏖️ Benefits
• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $300 tenure bonus every 6 months • $500 entry monthly raffle
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