Executive Assistant – Operations Manager Trainee

🔥 0 minutes ago

🌐 South Africa, United Kingdom – Remote

🇿🇦 South Africa – Remote 🇬🇧 United Kingdom – Remote

💵 $1.8k - $2.3k / month

⏰ Full Time

⚪️ Entry-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Work closely with the founder of a successful and growing GCC-based marketing business • Manage the founder's inbox and day-to-day correspondence • Handle routine client communications and follow-ups • Manage calendars, meetings and appointments • Prepare information and documentation ahead of meetings • Track outstanding actions and follow up with clients, suppliers and team members • Take ownership of recurring administrative responsibilities • Keep business administration organised and up to date • Monitor tasks, deadlines and commitments • Prepare, send and file documents correctly • Maintain internal records and systems • Coordinate information between the founder, clients and contractors • Identify administrative bottlenecks and establish effective processes • Document existing processes and create SOPs • Review work processes and identify improvements • Manage recurring operational tasks without founder involvement • Coordinate contractors and team members • Monitor deadlines and deliverables • Help manage workloads, priorities and team accountability • Identify issues and bring solutions • Progressively manage day-to-day operations, workflows, internal systems, contractors, team members and projects • Support recruitment and onboarding • Become the main operational point of contact for the founder • Progress over the first 4–6 months from learning the business to taking ownership, improving processes and managing operations

🎯 Requirements

• Previous experience as an Executive Assistant, Senior Administrator, Operations Assistant or similar • Experience supporting a business owner, executive or senior leader • Excellent written and spoken English • Strong organisational and time-management skills • Excellent attention to detail • Confidence managing multiple priorities • Strong communication skills • Good judgement and discretion • Experience working with a range of online business systems • Ability to learn a business quickly and understand how its different parts fit together • Experience with operations, project management, process improvement or team coordination would be highly desirable • Proactive, ownership-oriented working style • Ability to work independently and make sensible recommendations • Commercial awareness and interest in how a business operates

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • NO TRACKER. NO PROBLEM