Bamboo Works
11 - 50 employees
📣 Marketing
📦 Logistics
💼 Consulting
Marketing • Logistics • Consulting
Bamboo Works is a company that specializes in providing remote staffing solutions for businesses around the world. They focus on sourcing high-quality remote talent that matches a business's specific needs, culture, and operational requirements. Bamboo Works offers services including digital marketing support, customer service, bookkeeping, accounting, and personal assistance. They provide tools like time and performance tracking software to enhance efficiency and transparency. The company prides itself on strategic local partnerships and meticulously curating bilingual talents to support their clients' operations effectively. Bamboo Works aims to save businesses time, energy, and money by streamlining recruitment processes and back-office management.
Executive Assistant – Business Operations Specialist
🔥 0 minutes ago
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Bamboo Works
11 - 50 employees
📣 Marketing
📦 Logistics
💼 Consulting
Marketing • Logistics • Consulting
Bamboo Works is a company that specializes in providing remote staffing solutions for businesses around the world. They focus on sourcing high-quality remote talent that matches a business's specific needs, culture, and operational requirements. Bamboo Works offers services including digital marketing support, customer service, bookkeeping, accounting, and personal assistance. They provide tools like time and performance tracking software to enhance efficiency and transparency. The company prides itself on strategic local partnerships and meticulously curating bilingual talents to support their clients' operations effectively. Bamboo Works aims to save businesses time, energy, and money by streamlining recruitment processes and back-office management.
📋 Description
• Work closely with the Principal on day-to-day executive and business priorities • Manage stakeholder correspondence and ensure timely follow-up • Support calendar management, scheduling, meetings, and coordination • Draft, review, organize, and respond to professional emails, documents, reports, and communications • Track commitments, requests, and action items • Attend virtual client and prospect meetings and prepare meeting notes, conclusions, and action items • Support business and occasional personal executive requirements • Handle sensitive business, financial, and personal information discreetly • Support financial administration using QuickBooks or similar software • Assist with accounts receivable, accounts payable, reconciliations, payroll administration, and financial documentation • Organize information for VAT and other financial processes • Maintain accurate records and follow up on outstanding matters • Coordinate with finance or accounting professionals • Conduct business, market, client, industry, and other research • Analyze information and produce summaries, reports, and recommendations • Support and coordinate operational and strategic projects, processes, deadlines, and stakeholder follow-ups • Own assigned projects from start to finish • Identify inefficiencies and recommend process improvements • Use AI tools for research, analysis, drafting, summarization, and organization • Identify AI and automation opportunities to improve workflows
🎯 Requirements
• Proven experience as an Executive Assistant, Business Assistant, Operations Assistant, Business Operations Specialist, or similar broad support role • Experience supporting a founder, executive, business owner, or senior leader • Excellent written and spoken English • Strong professional and business writing skills • Strong analytical and problem-solving ability • Experience with QuickBooks or similar accounting software • Understanding of basic financial administration • Familiarity with accounts receivable/payable, reconciliations, payroll administration, and financial documentation • Strong proficiency with AI tools such as ChatGPT and/or Claude • Ability to use AI for meaningful business work and review/refine outputs • Strong research and information synthesis skills • Excellent organization and attention to detail • Ability to manage multiple priorities, stakeholders, and projects simultaneously • Strong independent judgment and prioritization • High discretion with confidential information • Comfortable working independently with minimal supervision • Willingness to work part-time initially, 25 hours per week • Availability aligned with Nassau / Eastern Time business hours • Independent contractor engagement • Nice-to-have: professional services, consulting, financial services, banking, accounting, corporate services, real estate, or other commercially focused experience • Nice-to-have: bookkeeping, VAT documentation, Google Workspace, Microsoft Outlook, Google Drive, process improvement, workflow automation, and direct client or senior stakeholder experience
🏖️ Benefits
• Potential to increase hours and responsibilities over time • Work directly with an experienced Founder & Principal • Exposure to a wide range of businesses, clients, and projects • Significant autonomy and opportunity to become a trusted right hand to leadership • Develop knowledge across professional services, advisory, finance, and business operations • Long-term engagement • Environment valuing initiative, intelligence, judgment, and continuous improvement • Additional training provided where necessary
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