Operations Support Specialist – Legal

🔥 0 minutes ago

☕ Washington – Remote

☕ Washington – Remote

💵 $27 - $50 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

💝 Customer Support

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BECU

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1935

🛡️ Insurance

📦 Logistics

🏦 Banking

Insurance • Logistics • Banking

BECU is a member-owned, not-for-profit credit union committed to serving the financial needs of its members. As a credit union, BECU offers a range of financial services including everyday banking, loans and mortgages, financial planning, and business banking. Members benefit from competitive rates, low fees, and a focus on financial health and well-being. BECU also provides financial health programs and exclusive member discounts. Originally established as Boeing Employees' Credit Union, BECU is federally insured by the NCUA and promotes an equal housing opportunity.

📋 Description

• Serve as a trusted operational support partner to the Legal Department and Office of General Counsel, helping attorneys and legal leaders stay organized, efficient, and focused on high-value legal work. • Support legal operations through document drafting, formatting, filing, record maintenance, and administrative coordination activities. • Maintain legal records, stock certificate files, departmental resources, and other critical documents to ensure information remains organized, accurate, and accessible. • Manage and maintain Legal Department SharePoint sites, team resources, organizational information, and business documentation. • Serve as the division’s point of contact for BECU’s Business Continuity program and support continuity planning activities. • Manage high-volume calendars and scheduling requests for attorneys and legal leadership, coordinating meetings across multiple business units and senior leadership teams. • Coordinate meeting logistics, agendas, materials, travel arrangements, and departmental events to ensure seamless execution. • Assist with board-related scheduling, document preparation, printing, logistics coordination, and governance activities. • Capture detailed meeting notes, action items, and summaries, and distribute materials to support alignment, communication, and accountability. • Compile, organize, and prepare information and materials used in management reporting and business reviews. • Process, track, reconcile, and manage legal department invoices and expenses, including coordination of outside counsel billing and high-volume invoice administration through Concur. • Assist with contract administration activities and coordinate with internal stakeholders and external partners to support legal and business operations. • Build strong working relationships with legal leaders, business partners, outside counsel, and other stakeholders while supporting issue resolution, reporting, and operational processes. • Support the implementation of a new Contract Lifecycle Management (CLM) platform through data entry, document uploads, records coordination, and transition-related activities. • Lead and support business unit projects by coordinating deliverables, managing timelines, and partnering with project managers or division leaders to achieve successful outcomes.

🎯 Requirements

• Bachelor’s degree or equivalent related experience required. • Minimum two years of experience in related business operations or legal operations support role in a medium to large organization required. • Experience and competency using the Microsoft Office suite required, including Word, Excel, PowerPoint, Access, and Visio.

🏖️ Benefits

• 401(k) Company Match (up to 3%) • 4% annual contribution to your 401(k) by BECU • Medical, Dental and Vision (family contributions as well) • PTO Program + Exchange Program • Tuition Reimbursement Program • BECU Cares volunteer time off + donation match