Executive Assistant, QuickBooks Experience

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🕒 April 4

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Big League Movers

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2008

👥 B2C

🤝 B2B

🚗 Transport

B2C • B2B • Transport

Big League Movers is a full-service residential and commercial moving company based in Memphis, Tennessee that provides local and long-distance moves, packing and unpacking, piano and senior moving services, moving labor, and storage solutions. With 15+ years of experience, licensed and insured crews, and strong local reputation and reviews, they focus on tailored, professional, and reliable relocations for individuals, families, and businesses throughout the Memphis area and surrounding communities.

📋 Description

• Daily Management and Proactive Support: Calendar and Schedule Management: Oversee and prioritize the CEO’s calendar, blocking time for high-priority tasks, scheduling meetings, and ensuring the CEO is fully prepared for each day. • Email and Communication Oversight: Sort, prioritize, and respond to emails and messages, filtering essential information to keep the CEO focused and eliminating routine communication distractions. • Daily Check-Ins and Task Planning: Conduct a daily check-in with the CEO to review priorities, set action items, and address any immediate needs, keeping both the CEO and the team on track. • Self-Directed Task Identification: Identify Areas to Add Value: Proactively seek out tasks or projects that align with business goals, whether improving internal processes, coordinating with team members, or streamlining workflows. • Manage and Anticipate Owner’s Needs: Track ongoing projects, follow up on open items, and keep the CEO informed on key updates and deadlines without needing reminders. • Invoicing & Accounts Support: Send out invoices promptly and accurately, monitor invoice status and ensure payments are received, follow up on unpaid invoices (e.g., after 1 week), maintain detailed and organized invoicing records with clear notes (e.g., date sent, follow-ups required), assist with tracking company expenses and maintaining financial spreadsheets.

🎯 Requirements

• Must be based in the Philippines • Must have basic accounting (invoicing) knowledge and experience • Must know how to utilize QuickBooks • 18 years old and above • Willing to work from home with a stable internet connection • Must have own equipment — reliable laptop or PC and a noise-cancelling headset • Available to work full-time (40 hours per week) • Leadership Potential and Vision: Prior experience managing remote tasks or supporting a business owner is a plus • Resourceful and Solution-Oriented: You’ll look for ways to make the business owner’s day-to-day run smoothly, identifying gaps, solving problems, and proactively contributing to long-term growth. • Strong Communication Skills: Excellent written and verbal communication skills to maintain consistent, professional interactions with the business owner, team members, and clients. • Growth-Minded and Self-Motivated: If you’re looking for a career where you can make an impact and build something lasting, Ready Roles is the place for you.

🏖️ Benefits

• A Career Path, Not Just a Job: This isn’t a stepping-stone; it’s a role designed for long-term growth. • Independence and Opportunity to Lead : Our clients want self-driven assistants who identify opportunities for improvement, find ways to make the business run smoothly, and drive the organization forward without needing to be told what to do. • Respectful, Growth-Focused Clients: We only partner with clients who value stability and respect for their team.