Senior Payroll Specialist

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Boldr

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🤝 B2B

☁️ SaaS

B2B • Outsourcing • SaaS

Boldr is a global company that specializes in managed outsourcing and global employment services. The company prides itself on being a certified B Corporation, focusing on ethical outsourcing by building teams that are an extension of the client's brand. Boldr provides a wide array of services including customer experience support, engineering, data, and technical services, primarily targeting industries such as eCommerce and SaaS. It is committed to creating circular value for its clients, careers of its team members, and the communities it operates in, aligning with principles of social sustainability and impact. With a strong emphasis on creating a sense of purpose and belonging, Boldr offers expertise in global recruiting, onboarding, and performance management, supporting over 100 client partners globally.

📋 Description

• Own the bi-weekly payroll administration cycle in Paylocity, submitting accurate payroll inputs to the payroll administration partner and auditing outputs before finalization to ensure accurate and timely payroll • Manage payroll updates for 300+ nonexempt/hourly employees, including timecard corrections, direct deposit updates, compensation changes, and termination pay • Audit payroll registers prior to submission, flag discrepancies, and partner with external partners and People Ops to resolve issues quickly • Maintain and execute a structured U.S. compliance calendar, ensuring all recurring reporting and regulatory deadlines are met • Prepare and coordinate compliance reporting, including EEO-1, CA Pay Data Reports, OSHA 300 logs, and required annual filings • Monitor state and federal legislative changes across ~35 states and communicate implications for payroll, policy, or compliance processes • Partner with Legal on handbook and policy reviews, ensuring updates are implemented and acknowledged appropriately • Coordinate ACA reporting and non-discrimination testing with Benefits partners, ensuring documentation is audit-ready • Review and escalate background checks, oversee quarterly health exclusion checks, and ensure compliance trainings are completed by new hires • Lead the annual Compliance Refresh, driving completion of required policy acknowledgements and training across employees and contractors • Support internal and external audit requests by providing accurate, well-documented payroll and compliance records

🎯 Requirements

• Curious and authentic, just like us! #beboldr • Detail-oriented with a track record of catching payroll discrepancies before finalization and maintaining audit-ready documentation • Confident working within tight payroll deadlines where accuracy is non-negotiable • Able to work independently in an offshore setup while maintaining consistent CT or ET working hours for U.S. collaboration • Comfortable operating in high-volume environments with evolving processes and ambiguity • A clear communicator who can partner effectively with cross-functional teams • Comfortable working in an environment where AI tools are part of daily operations • 3–5+ years of hands-on U.S. payroll administration experience, including supporting companies with 600–1,000 employees and 300+ nonexempt/hourly workers • Experience tracking, processing, and auditing payroll changes including new hires, terminations, compensation changes, timecard corrections, clawbacks, and direct deposit updates with an external payroll provider • Strong understanding of nonexempt/hourly payroll complexity, including timecard corrections, off-cycle payments, and termination pay requirements • Demonstrated ownership of U.S. multi-state compliance calendar and reporting, including hands-on experience preparing EEO-1, Pay Data Reports, and OSHA 300 logs • Experience managing recurring regulatory tasks such as non-discrimination testing, background check reviews, and training and policy acknowledgements • Comfortable operating in systems such as Paylocity, ticketing platforms, and project management tools