Executive Operations Coordinator

Job not on LinkedIn

🔥 38 minutes ago

🇵🇭 Philippines – Remote

💵 ₱25k - ₱30k / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 0%

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• Just posted.
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Boomering Inc

WebsiteLinkedInAll Job Openings

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Founded 2017

📦 Logistics

📣 Marketing

✈️ Travel

Logistics • Marketing • Travel

Boomering Inc. is a rapidly growing company that specializes in offshoring solutions, helping businesses achieve success through customizable services tailored to their unique needs. The company focuses on simplicity, transparency, and smart solutions, and is dedicated to ensuring the highest level of service and data security, evidenced by its ISO 27001 accreditation. With a team of over 500 skilled professionals serving more than 90 international clients, Boomering offers a cost-effective approach to scaling operations with no lock-in contracts.

📋 Description

• Independently manage the business owner's inbox, calendar, appointments, and meeting schedules. • Prioritize incoming communications and coordinate appropriate responses. • Monitor commitments, deadlines, and appointments for timely preparation and follow-through. • Identify scheduling conflicts, outstanding actions, and opportunities to improve executive efficiency. • Coordinate client meetings, workshops, venues, meeting rooms, catering, and logistics. • Arrange client follow-ups and maintain client information, activities, and records in the practice management system. • Liaise with clients, external stakeholders, service providers, and administrative contacts. • Track contacts and commitments from networking events and professional engagements. • Coordinate introductory meetings, follow-up calls, and relationship-building activities. • Arrange domestic travel, accommodation, transport, and business bookings. • Research options, compare pricing, and consider memberships or loyalty benefits. • Assist with Xero administration, invoice preparation, payment coordination, and expense tracking. • Coordinate meeting room or facility invoicing and follow up on administrative requirements. • Maintain CRM records and use digital tools, AI-assisted workflows, and automations for task management and follow-ups. • Monitor automated activities and document practical workflows and procedures. • Identify opportunities to streamline administrative tasks and improve service quality.

🎯 Requirements

• Minimum 3 years of relevant experience in executive assistance, executive coordination, practice administration, or a similar role. • Proven ability to manage executive inboxes, calendars, travel arrangements, and multiple competing priorities. • Experience supporting business owners, senior executives, consultants, or professional services teams is highly desirable. • Strong written and verbal English communication skills, including professional client-facing correspondence. • Proficiency with Microsoft Office or Google Workspace, CRM systems, and digital productivity tools. • Familiarity with Xero, AI productivity tools, and workflow automation is advantageous. • Strong organizational, problem-solving, and follow-through capabilities. • Ability to work independently, exercise sound judgment, and handle confidential information professionally. • Ability to work Monday-Friday, 6:00 AM–10:00 AM PHT. • Work from home.

🏖️ Benefits

• Company-provided full set-up for desktop/laptop with a back-up internet • Free pre-employment Medical Assessment (T&C apply) • HMO on the first day of hire • 15 Vacation Leaves and 5 Sick Leaves • Annual Performance Reviews • Unlimited Employee Referral Incentives • Employee Loan Facilities • Social Clubs and Interest Workshops • Company events where you get a chance to win amazing prizes and be rewarded for your outstanding performance. • Statutory Benefits: Maternity, Paternity and Solo Parent Leaves, Magna Carta for Women, Retirement Benefits, OT, and Premium Pays • Work-life balance • Competitive salary package

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