Estimator / Project Coordinator – Mid-Level

Job not on LinkedIn

🕒 September 4

🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

👷‍♀️ Project Manager

🚫👨‍🎓 No degree required

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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C9 Teams

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2018

💼 Consulting

🎯 Recruiter

👥 HR Tech

Consulting • Recruitment • HR Tech

<C9 Teams> is an AI-driven offshore hiring and managed staffing company that connects businesses with vetted remote professionals and manages the entire hiring lifecycle. They provide staff selection using AI matching, end-to-end onboarding, payroll and compliance management, time tracking and performance oversight, and dedicated success/account managers to run day-to-day operations. C9 Teams targets businesses looking to scale with offshore talent, offering a platform/dashboard for real-time hiring updates and flexible engagement terms.

📋 Description

• Review incoming tender invitations, project briefs, drawings, specifications, schedules, and scope documents • Identify key requirements, deadlines, exclusions, and missing information • Assist with preparing material, labour, subcontractor, equipment, and other cost inputs using approved templates • Review drawings, schedules, equipment lists, lighting-control requirements, and written specifications to identify quantities and inclusions • Request supplier and subcontractor quotations, prepare comparison tables, follow up outstanding responses, and maintain pricing records • Prepare draft tender responses, quotation schedules, scope summaries, inclusions, exclusions, assumptions, and submission checklists • Maintain estimating spreadsheets, price lists, supplier records, tender registers, and project databases • Ensure current drawings, specifications, price lists, quotations, and tender documents are used and stored correctly • Organise approved tender information and assist with handing over successful projects to the project-delivery team • Track tender deadlines, clarification requests, outstanding supplier information, internal approvals, and client submission requirements • Provide regular updates on tender status, upcoming deadlines, missing information, supplier responses, and completed submissions • Escalate technical, commercial, or scope-related questions to the Australian team • Support Australian technical and project teams while they retain responsibility for final technical decisions, pricing approval, scope validation, and tender sign-off

🎯 Requirements

• Approximately one to two years of experience in a relevant or similar role, such as estimating assistant, tender administrator, quantity-surveying assistant, construction administrator, project coordinator, procurement assistant, engineering administrator, or electrical/building-services support • Practical experience preparing spreadsheets, quotations, cost comparisons, tender documents, or project-administration records • Strong attention to detail and ability to identify missing, inconsistent, or outdated information • Strong written and spoken English • Good working knowledge of Microsoft Excel, Word, Outlook, Google Workspace, or comparable office systems • Ability to manage deadlines, multiple tenders, follow-ups, and changing priorities • Reliable internet connection and suitable home-office setup • Ability to work during agreed Australian business-hour overlap • Willingness to learn technical products, building-automation concepts, lighting-control systems, energy-management terminology, and internal procedures • Construction, electrical, mechanical, engineering, architecture, facilities, or building-services experience advantageous but not mandatory • Experience supporting Australian construction or engineering businesses advantageous but not mandatory • Experience with tendering, quantity takeoffs, estimating, procurement, supplier pricing, purchase orders, variations, or subcontractor coordination advantageous but not mandatory • Experience reading construction drawings, equipment schedules, lighting layouts, specifications, or scope documents advantageous but not mandatory • Familiarity with construction/project-management platforms, cloud document systems, CRM platforms, or estimating software advantageous but not mandatory • Exposure to lighting control, building-management systems, energy-management systems, electrical controls, KNX, DALI, Dynalite, zencontrol, Optergy, NICE, or similar technologies advantageous but not mandatory • Experience working with Australian Eastern Time or other international clients advantageous but not mandatory

🏖️ Benefits

• Training provided • Introduction to building automation, lighting control, and energy-management systems • Familiarisation with the company’s products, suppliers, terminology, and project types • Training on estimating templates, tender registers, document structures, and approval processes • Guidance on reviewing drawings, schedules, specifications, and project scopes • Training on internal communication, escalation, file naming, version control, and reporting standards • Supervised preparation of initial estimates and tender submissions before independent support is provided