Senior Talent Administrator, Coordinator

🕒 August 31

🇩🇪 Germany – Remote

⏰ Full Time

🟠 Senior

🖥️ Administration

👻 Ghost score 24%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Cielo Talent

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🏥 Healthcare

📦 Logistics

👥 HR Tech

Healthcare • Logistics • HR Tech

Cielo Talent is a global talent acquisition partner that offers a range of solutions in recruitment process outsourcing, contingent workforce management, and talent acquisition consulting. They leverage advanced technology, including AI, to provide tailored solutions for businesses seeking to fill specific talent needs. With a focus on diversity, equity, and inclusion, Cielo aims to partner with organizations worldwide to improve their talent acquisition strategies. They work across various industries, such as healthcare, life sciences, and technology, to deliver effective and efficient hiring solutions.

📋 Description

• Provide senior-level administrative support to the talent acquisition process through pre-hire and post-hire activities • Facilitate logistical and recruitment activities for a particular client program or team • Assist with recruitment and interview processes • Complete phone interviews and document candidate responses, screening candidates based on position requirements • Develop interview schedules for qualified candidates • Update candidate statuses in ATS and proprietary recruitment systems • Review ATS applicants in a timely manner • Schedule complex phone, video, and in-person interviews • Execute the offer process, including creating, routing, and presenting offer letters • Coordinate background, medical, and reference checks • Arrange candidate travel, transportation, and accommodation • Coordinate onboarding and offboarding processes • Edit and post positions to the ATS and manage postings to candidate-generation channels • Provide metric and pipeline reporting • Lead discussions with candidates and Hiring Managers as needed • Assist with administration, optimization, and use of the ATS • Provide best practices and process improvements throughout the talent acquisition cycle • Document process changes, including process maps, team structure charts, and detailed procedures • Identify and remediate workflow and system issues • Recommend improvements to client and candidate experience • Act as a subject matter expert and provide training and coaching to less experienced colleagues • Provide other administrative support to the recruitment team as needed

🎯 Requirements

• High school diploma or equivalent required • Workday ATS experience required • 3+ years experience screening or interviewing candidates in pharma/device/healthcare industry • Previous experience in a TAC role • Experience as a Specialized Talent Administrator & Coordinator for a minimum of 6 months preferred • Strong recruitment administration skill-set / competencies • Knowledge of commonly-used concepts, practices, and procedures within talent acquisition • Fluent in English • Strong communication skills, verbal and written • Demonstrated proficiency with the Microsoft Office suite, including Outlook • Experience working with a mainstream ATS • Ability to prioritize and organize own work • Ability to provide a high level of customer service to colleagues and clients

🏖️ Benefits

• Employees can work remotely • Equal opportunity employment • Accommodation throughout the application and interview process • Confidential handling of applicant information according to EEO guidelines