Administrative Assistant

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Client Accelerators

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2018

📱 Media

Advertising • Marketing • Media

Client Accelerators is a tech-savvy ad agency that specializes in managing large-scale advertising campaigns across platforms like YouTube, Facebook, and TikTok. They cater to high-ticket clients and boast experience in handling over $150 million in ad spend since 2018. With a team of specialists including Senior Media Buyers and Data Specialists, Client Accelerators focuses on optimizing ad performance through data-driven strategies, aiming to double their clients' profits. The agency has a strong track record of elevating brand sales and profits through precise media buying and analytics.

📋 Description

• Manage G-Drive: organize folders, name documents correctly, maintain version control • Update and maintain the Asana Operations Task Board — keeping all tasks current, correctly categorized, and properly assigned • Coordinate system access: set up and revoke tool access (Fathom, ClickFunnels, QuickBooks, etc.) as directed • Handle QuickBooks Online admin tasks: send documents to Unloop, organize financial records, basic data entry • Insurance admin: tracking renewals, coordinating paperwork, flagging upcoming deadlines • Calculate and track the CEO's time burn rate by category based on calendar and briefing data • Build and maintain Google Sheets trackers for financial tracking, expense logging, and reporting • Support coordination: scheduling, note-taking, task follow-up with external stakeholders • Assist with bank account reconciliation tracking and flagging discrepancies • Filter and screen resumes in Workable: move candidates through stages, apply the Priority Funnel, flag qualified applicants • Conduct phone screens when the EA is unavailable — following scripted criteria and submitting written evaluations • Maintain and update the weekly TA reporting tracker: Time to Hire, Cost per Hire, Pipeline Health scores • Help run MVP calls: prep notes, send follow-ups, log outcomes in Asana • Coordinate with hiring managers: send interview links, schedule WHO interviews, follow up on feedback • Support onboarding and offboarding logistics: send system access checklists, track form completion • Track rental income and flag any delinquencies within 48 hours • Coordinate with third-party vendors (landscapers, contractors, plumbers): get quotes, schedule visits, confirm completion • Log all maintenance expenses in Stessa with receipts within 48 hours of purchase • Monitor utility bills across all 4 properties and flag upcoming due dates 7 days in advance • Assist with property documentation: refinancing paperwork, insurance coordination, lease renewals

🎯 Requirements

• 1–2 years of experience in administrative, operations, or coordination support roles • Extremely organized — you don't let things fall through the cracks • Detail-oriented — you double-check your work before submitting • Strong written communicator — you write clearly and professionally in English • Comfortable with Google Sheets — you can build simple trackers, use formulas, and present data cleanly • Proactive — you flag issues before they become problems and suggest solutions • Discreet — you will handle sensitive financial, HR, and personal data; confidentiality is non-negotiable • Self-managed — you can prioritize and execute without constant hand-holding • Quick learner — you document processes and replicate them independently after being shown once

🏖️ Benefits

• Unlimited PTO • Great career growth opportunity - You’ll be working with ‘A’ players in Operations, Sales, Creative, and Media Buying • Clear growth path